For those interested in doing Subcontractor work

As I’ve been developing my small business, finishing my business plan, acquiring equipment, and securing insurance. I’ve discovered there are a number of additional requirements I hadn’t anticipated. To become an approved subcontractor for major firms like Suffolk, Gilbane, and Turner, you’ll need to prepare the following items alongside your other start‑up tasks. I’m gathering and organizing these now while I await my SAM.gov certification. Just wanted to share what I have found for the group.

Pre‑Qualification Document Checklist

W‑9 (or local tax‑form equivalent)– Completed IRS Form W‑9 (or country‑specific equivalent) certifying our tax status.
Underrepresented Business Enterprise (UBE) Certification– State of Massachusetts UBE certificate (VBE category) and any related DBE documentation.
Safety Rating Verification– Experience Modification Rate (EMR) letter or equivalent (WorkSafe BC, WISB, etc.).
Historical Safety Data– Three years of OSHA‑recordable incident logs or EMR history summary.
Safety Program– Written safety manual, policies, training records, and toolbox‑talk examples.
Current Financial Statement– CPA‑prepared balance sheet & income statement (most recent fiscal year).
ESG Program (if available)– Overview of environmental, social and governance policies and initiatives.
Published Environmental Targets (if available)– Any publicly‑stated goals (e.g., emissions, waste reduction, recycling rates).
Modern Slavery & Human Trafficking Statement (if available)– Company policy or statement on preventing forced labor and trafficking.
Business Ethics Policy (if available)– Code of conduct, anti‑corruption and gift‑policy documents.
Banking Information– Letter from our bank verifying an unused line of credit (amount & date).
Surety Information– Letter from our surety provider detailing single‑project and aggregate bond limits.
Insurance Information– Sample certificate of insurance plus Additional Insured endorsement forms.