If your meetings “go well” and your week still blows up, it’s because your meeting output is trash.
You leave with a vibe. Not decisions. Not owners. Not dates. Fix it with a 10-minute SOP you run after every call. Then you can bring AI in and it actually helps. Here’s the simple workflow: 1) Use one shared doc every time: “Decision Log + Action List” Two sections. Same order. No creativity. Decision Log (copy/paste this header) - Decision: - Why: - Trade-off accepted: - Who owns the decision: - When we revisit: Action List (every line must have all 4) - Owner: - Due date: - Definition of done: - Next check-in date: 2) Do a 5-minute “capture pass” immediately after the call No polishing. Just dump the raw notes, screenshots, timestamps, whatever. 3) Then use AI for one job: convert raw notes into your template Give Claude your meeting transcript. The instruction is simple: “Fill the Decision Log and Action List. If any field is missing, write ‘MISSING’ and ask one clear question.” Now you get something you can actually review. 4) Do a 2-minute “MISSING sweep” If “Owner” is missing, the task doesn’t exist. If “Definition of done” is vague, it becomes a ghost task. If there’s no “Next check-in date,” it won’t survive the week. The punchline: your team doesn’t need more meetings. You need a repeatable way to turn talk into commitments. Every. Single. Time.