I've been experimenting with Claude and Notion, and have come up with some interesting use cases/skills that I'm playing with. Currently, the one I'm excited about is using Claude as an admin assistant. Right now that looks like a weekday standup meeting where AI is pulling my calendar items, getting tasks and projects from Notion that are due that day or soon, and helping me triage my emails. I did spend quite a bit of time in a "getting to know you" conversation, so my priorities and priority projects are in memory. I also hashed out my scheduling, which was helpful. Mainly - it surfaced that the reason that I can't assign batch days is because my work revolves around the day of the month, not the weekday. (This means that it's always changing - for example, the first isn't always on a Monday.) So it also references where I am in that monthly cycle as well and pings me if I've over scheduled or over committed. I've not been finding as much value in habit tracking at the moment (it feels like a lot), however the projects structure and tasks and many of the other components that go along with those have enabled me to play with this AI integration. Best analogy is that the underlying Notion design is well-thought out, so the two computers can talk and understand each other without me having to explain how things work. (Trust me, I've not exactly been an early AI adopter, so I'm very careful with what I let it do, and I try to keep it in its box.)

I went in and updated some of my notion page templates today to use the new inline tabs feature. I love this so much more than the toggles because it looks so much cleaner. It makes focusing a little easier too because I'm not distracted by other things. Is anyone else using this yet? (create a new block and use /tabs to see what it looks like)

Today is one of my quarterly planning days and as I'm working on downloading and defining projects, I'm starting to feel like I may want to add another property to my projects table for "What does success look like?" Yes, there's 'definition of done', but for me, that's more of a 'when do I feel like I can check this off my list?' On the other hand, 'What does success look like?' gives me a better idea of what sorts of things I should be working on. For example, I am teaching two certification class series and a conference session in the next 4 months. - Definition of done: "I have put together my presentation, prepared, and presented to x group." - What does success look like?: "I've carefully prepared my slides to be engaging without distracting and practiced so that I'm not just reading what's on the slides, but instead giving the "so what" and "what now" behind the information. Feedback from those in attendance is that they were engaged, learned new things that feel applicable to them, and they are excited to go back to their office and put what they've learned into practice. Association/conference coordinators approach me about teaching for them again." Someone is probably thinking "Why not just put the success version in the done property?" This may just be my brain, but if I don't achieve a portion of that, then now I'm back feeling like I have some sort of open loop that I can't close. Done is practical, Success is aspirational. Thoughts from anyone else?

I'm still reflecting on what the trigger is - most likely when life feels really busy - but I'm taking my Life Admin routines analogue again. For me, this is a set of 3x5 cards and month/day card dividers in a box (a bit like a 43 folders tickler file, but the idea is from the Sidetracked Home Executives book). When I'm busy, out of sight = out of mind, so the 3x5 cards are a tangible representation what I routinely need to get done and what I have left to do. Having my home and daily routines tucked into Notion means that I tend to be inconsistent when I am offline. Prior to integrating the LifeOS system, I had added checkboxes to my days to indicate that I had completed routine sets, so likely I'll go back to using those and also surface those to the higher levels. I suppose this is just encouragement to do what works for you to make sure things that need to be done...get done.

Wow!! I knew I’d been putting this off for a reason hahaha. I’ve just migrated all my Level 1 stuff into Level 2, and honestly… I kind of wish I hadn’t customised Level 1 so much. The amount of editing I had to redo has fully turned my brain to mush 😅 Guilty... I definitely let my old system fall into a bit of disrepair because I knew this one was coming 🙈 I’m sure for all you Notion wizards it would’ve been a breeze, but I’m pretty wiped after all that. I’ve got it set up so I can use it pretty much like Level 1 for now, and I’ll slowly learn more as I get the capacity. Such a cool system, Peter, thank you so much for creating it. I’m really excited to dig into the upgrade (after I've recovered LOL)!