Today is one of my quarterly planning days and as I'm working on downloading and defining projects, I'm starting to feel like I may want to add another property to my projects table for "What does success look like?" Yes, there's 'definition of done', but for me, that's more of a 'when do I feel like I can check this off my list?' On the other hand, 'What does success look like?' gives me a better idea of what sorts of things I should be working on. For example, I am teaching two certification class series and a conference session in the next 4 months. - Definition of done: "I have put together my presentation, prepared, and presented to x group." - What does success look like?: "I've carefully prepared my slides to be engaging without distracting and practiced so that I'm not just reading what's on the slides, but instead giving the "so what" and "what now" behind the information. Feedback from those in attendance is that they were engaged, learned new things that feel applicable to them, and they are excited to go back to their office and put what they've learned into practice. Association/conference coordinators approach me about teaching for them again." Someone is probably thinking "Why not just put the success version in the done property?" This may just be my brain, but if I don't achieve a portion of that, then now I'm back feeling like I have some sort of open loop that I can't close. Done is practical, Success is aspirational. Thoughts from anyone else?

I'm still reflecting on what the trigger is - most likely when life feels really busy - but I'm taking my Life Admin routines analogue again. For me, this is a set of 3x5 cards and month/day card dividers in a box (a bit like a 43 folders tickler file, but the idea is from the Sidetracked Home Executives book). When I'm busy, out of sight = out of mind, so the 3x5 cards are a tangible representation what I routinely need to get done and what I have left to do. Having my home and daily routines tucked into Notion means that I tend to be inconsistent when I am offline. Prior to integrating the LifeOS system, I had added checkboxes to my days to indicate that I had completed routine sets, so likely I'll go back to using those and also surface those to the higher levels. I suppose this is just encouragement to do what works for you to make sure things that need to be done...get done.

Wow!! I knew I’d been putting this off for a reason hahaha. I’ve just migrated all my Level 1 stuff into Level 2, and honestly… I kind of wish I hadn’t customised Level 1 so much. The amount of editing I had to redo has fully turned my brain to mush 😅 Guilty... I definitely let my old system fall into a bit of disrepair because I knew this one was coming 🙈 I’m sure for all you Notion wizards it would’ve been a breeze, but I’m pretty wiped after all that. I’ve got it set up so I can use it pretty much like Level 1 for now, and I’ll slowly learn more as I get the capacity. Such a cool system, Peter, thank you so much for creating it. I’m really excited to dig into the upgrade (after I've recovered LOL)!

I finally integrated the LifeOS projects into my system this afternoon. That included moving what I had in my goals database to the projects database and linking parent and sub projects. (I archived the Goals database.) I still have a ways to go, but I have started defining what done looks like for the shorter term ones, and I'm definitely feeling a sense of relief. I don't think I realized how much of an open loop I was creating for myself by not documenting what done looks like - in essence I basically have been forcing myself to redefine a project every time I engage with it. I don't think it's necessary to have it from the beginning, but I think it's doable to make a rule for myself to require the done field as soon as I move the status to 'Active' if it isn't there already. Now to get through to Quarters before I start my quarterly/seasonal planning at the end of February...

What are the 3 'Mastery Targets' you track for the domains, that actually moved the needle for you this month? Here are mine: 1. Tidy up one room in the house each day 2. 20 minutes of release meditation 3. Movement/Workout/walks