Build This Invoice Automation in 47 Minutes (Land Your First Client Tomorrow)
Screw theory. Let's build something that makes money. THE OPPORTUNITY: Every business receives invoices Most type them into QuickBooks/Excel It's mind-numbing work they hate You can automate it in under an hour THE CLIENT SCENARIO: Local construction company 50 invoices/week from suppliers Admin spends 10 hours on data entry Costing them $250/week in labor Error rate: 1 in 10 has mistakes THE 47-MINUTE BUILD: **Minutes 0-5: Setup** - Gmail folder: "Invoices-To-Process" - Output: Google Sheets or their system **Minutes 5-15: The Automation** 1. Trigger: New email in folder 2. Extract: PDF attachment 3. Parse: Send to PDF Vector 4. Fields extracted: - Invoice number - Date - Vendor name - Line items - Total amount - Due date 5. Output: Add row to spreadsheet 6. Archive: Move email to "Processed" **Minutes 15-30: Configuration** - Test with 5 real invoices - Adjust field mapping - Add error handling - Set up notifications **Minutes 30-40: Polish** - Create clean spreadsheet template - Add data validation - Build simple dashboard - Record Loom walkthrough **Minutes 40-47: Package** - Export automation template - Write simple documentation - Prepare demo invoice - Practice your pitch THE DEMO THAT CLOSES: "Let me show you something..." *Upload their actual invoice* *Watch it populate in real-time* "This runs 24/7. Never makes mistakes. Costs less than one hour of admin time." PRICING THIS BUILD: Their cost: 10 hours/week = $500 Your automation: 0 hours Setup fee: $1,500 Monthly: $150 Their ROI: 233% month one THE TOOLS: - Automation: Your choice (all work) - PDF parsing: Your choice - Storage: Google Sheets - Total cost: $0-47/month COMMON VARIATIONS: - Receipts → Expense reports - Bills → AP system - Statements → Reconciliation - POs → Inventory system All same build, different fields. YOUR HOMEWORK: 1. Build this today 2. Find one business with invoices 3. Demo it tomorrow 4. Close your first deal Post your build in comments. First 3 get my template + personal feedback.