🔥
12d • Business & Strategy 🧠
Build This Invoice Automation in 47 Minutes (Land Your First Client Tomorrow)
Screw theory. Let's build something that makes money.
THE OPPORTUNITY:
Every business receives invoices
Most type them into QuickBooks/Excel
It's mind-numbing work they hate
You can automate it in under an hour
THE CLIENT SCENARIO:
Local construction company
50 invoices/week from suppliers
Admin spends 10 hours on data entry
Costing them $250/week in labor
Error rate: 1 in 10 has mistakes
THE 47-MINUTE BUILD:
**Minutes 0-5: Setup**
- Gmail folder: "Invoices-To-Process"
- Output: Google Sheets or their system
**Minutes 5-15: The Automation**
1. Trigger: New email in folder
2. Extract: PDF attachment
3. Parse: Send to PDF Vector
4. Fields extracted:
- Invoice number
- Date
- Vendor name
- Line items
- Total amount
- Due date
5. Output: Add row to spreadsheet
6. Archive: Move email to "Processed"
**Minutes 15-30: Configuration**
- Test with 5 real invoices
- Adjust field mapping
- Add error handling
- Set up notifications
**Minutes 30-40: Polish**
- Create clean spreadsheet template
- Add data validation
- Build simple dashboard
- Record Loom walkthrough
**Minutes 40-47: Package**
- Export automation template
- Write simple documentation
- Prepare demo invoice
- Practice your pitch
THE DEMO THAT CLOSES:
"Let me show you something..."
*Upload their actual invoice*
*Watch it populate in real-time*
"This runs 24/7. Never makes mistakes. Costs less than one hour of admin time."
PRICING THIS BUILD:
Their cost: 10 hours/week = $500
Your automation: 0 hours
Setup fee: $1,500
Monthly: $150
Their ROI: 233% month one
THE TOOLS:
- Automation: Your choice (all work)
- PDF parsing: Your choice
- Storage: Google Sheets
- Total cost: $0-47/month
COMMON VARIATIONS:
- Receipts → Expense reports
- Bills → AP system
- Statements → Reconciliation
- POs → Inventory system
All same build, different fields.
YOUR HOMEWORK:
1. Build this today
2. Find one business with invoices
3. Demo it tomorrow
4. Close your first deal
Post your build in comments. First 3 get my template + personal feedback.
Who's building today?
9
14 comments
Build This Invoice Automation in 47 Minutes (Land Your First Client Tomorrow)
powered by
skool.com/ai-first-client-formula-8589
From zero to first $1k/month with AI automation in 30 days. Get the exact formula + templates that landed 100+ their first client.
Suggested communities
Powered by