If you’ve been wanting to use AI more in your event business, but you’re tired of jumping between tools, prompts, notes, emails, and half-finished ideas, this upcoming The AI Surfer OS webinar is worth checking out. I attended the last webinar and completed the program and it is a game changer for me! I’m sharing it here because I think a lot of us need something more practical than “try ChatGPT.” The AI Surfer OS is built to help you actually organize your work, delegate tasks to AI agents, and get more done without having to become super technical. 5 benefits I think are especially helpful for event pros: 1. Save time on admin work Use AI agents to help with outlines, emails, SOPs, follow-ups, checklists, and repetitive tasks. 2. Stay more organized Keep projects, tasks, assets, and conversations in one place instead of scattered across 20 tabs. 3. Create repeatable workflows Turn the things you do over and over into systems your AI team can help you run. 4. Get support without hiring a big team Use specialized AI agents for content, outreach, research, planning, and operations. 5. Build more freedom into your week The goal is not to do more busywork. The goal is to get support with the 90% that drains your time so you can focus on the work that actually matters. If you’re curious, the webinar will give you a clearer look at how The AI Surfer OS works and whether it could fit your business. The webinar is Thursday, August 20th at 11:00 AM PST for one hour and is absolutely worth your time. You can check it out here: https://www.theaisurfersummit.com?fp_ref=teresa98 And if you watch it, come back and tell me what part felt most useful for your own workflow or feel free to ask me any questions about the system.

Context: Clients will sometimes push back on your non-negotiables, such as: pre-days, budget for certain inclusions, or an approach you know doesn't work. ➡️ What happened: Early in my career, when a client pushed back on something I knew mattered, like enough pre-days to set up and prep, the budget line for a critical inclusion, or a transportation plan I knew wouldn't go smoothly, I'd sometimes cave to keep the peace. The problem is, when the event underdelivers, the client doesn't remember that it was their idea. They remember that you were the expert in the room and let it happen. You carry the outcome, whether or not you made the final call. ➡️ What I now do differently: I hold the line on the things my experience has taught me are non-negotiable, and say so plainly: "I hear you, and here's exactly why this matters and what happens if ..." Clients aren't paying you to agree with them, they're paying you to know things they don't. Pushback isn't a sign to fold; it's a sign to explain your reasoning clearly and stand behind it. ➡️ Takeaway for you: If you're the one who'll be held responsible when it goes wrong, you're allowed, and obligated, to hold your ground on what you know is right, even under pressure. #LessonLearned #ClientManagement #EventPlanning

I am promoting this as I am working with the AI Surfer OS for my business and love it! I want to share the informational session with you all. It is not a hard sell, just information. A lot of business owners don’t need another AI tool. They need a simpler way to actually use AI during the week. That’s why I keep pointing people to The AI Surfer OS. It’s built more like a working system than a pile of prompts: planning, content, admin, follow-up, ideas, tasks, and support from your AI team in one place. The part I like most is that it helps with the work that usually sits half-finished: the email you meant to send, the post you started and didn’t finish, the client follow-up, the messy list of “I’ll get to this later.” If you’ve been curious about what AI can do for you, how to use it and are looking for a good place to start, this is a good session to check out: https://www.theaisurfersummit.com?fp_ref=teresa98

"Clarity Equals Success" The moment: I have this quote on my laptop so I see it every day. 🔥 Why it matters: Motivation can fade by Tuesday but clarity is the thing that still works when you don't feel like showing up. Every time I open my laptop, that quote is the first thing I see, and it resets the question from "what do I feel like doing?" to "what actually moves the needle today?" Success isn't about doing more, it's about seeing clearly enough to know what's worth doing at all.

Hey community - today we're going to plan your next week! Specifically, how to protect your own time. Here's a scenario I'd wager most of you recognize. Alarm goes off. Phone comes off the nightstand. Email opens before both feet hit the floor. And just like that, before the coffee is made, someone else's agenda is running your morning. By 9am you're already behind on work you never planned to do today. By noon you're wondering where the morning went. By 3pm you're starting the tasks that were actually on your list. By 5pm you're staying late to finish what should have been done by 2. This is not a time management problem. It's a day design problem. And AI is one of the most underused tools for solving it. This week I'm walking you through exactly how to use AI to plan your week, protect your deep work, audit your time, and build the daily rituals that turn a reactive calendar into an intentional one. ━━━━━━━━━━━━━━━━━━━━━━━━ 1. THE WEEKLY PLANNING SESSION: USING AI TO DESIGN YOUR WEEK BEFORE IT DESIGNS ITSELF The single most impactful productivity habit I've seen in 30 years of managing complex event programs is this: the planners who accomplish the most decide in advance what the week is for. Not Monday morning when the emails are already stacking. Sunday evening or first thing Monday before the noise starts. Ten to fifteen minutes. That's all it takes. AI makes this planning session faster, more structured, and more honest than most people manage on their own. PROMPT TO USE — WEEKLY PLANNING: "I am a corporate event planner. Here is my week: [list your confirmed meetings and calls], [list your active events and their current stage], [list your top three project deadlines this week], [list any personal commitments that affect your availability]. Based on this, build me a structured weekly calendar that: blocks deep work time for my highest priority tasks before meetings fill the gaps, batches similar tasks together, protects at least one 90-minute uninterrupted block each morning, schedules email to three windows only (morning, midday, and end of day) and includes a 10-minute planning session at the end of each day. Show it as a day-by-day schedule."