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Owned by Teresa

Where event & hospitality pros learn AI tools, build smarter workflows, and stay ahead of the industry.

86 contributions to The AI Event Insider
Small Wins - Part Two
Now that you are tracking your small wins - right?, let's connect them to your big goals. 1. CONNECTING SMALL WINS TO BIG GOALS — HOW AI SHOWS YOU THE LINE One of the most motivating things you can do is see clearly how the small daily disciplines connect to the big results you're working toward. Most people can't see that line, not because it isn't there, but because the gap between today's small action and next year's big result feels too wide to visualize. AI helps you draw that line explicitly. THE GOAL CONNECTION PROMPT: "My big goal for this year is: [describe your goal — growing your Skool community, building your reputation as the AI expert in hospitality, replacing a certain revenue stream, building a portfolio of SOPs]. Here are the small wins I've captured over the last month: [paste your captures]. Show me specifically how each of these small wins is contributing to my bigger goal, even if the connection isn't obvious. Then identify the two or three small actions I should focus on next month that are most likely to compound into meaningful progress toward the big goal." This prompt does something important: it makes the daily work feel purposeful rather than procedural. When you can see that the prompt you learned last Tuesday is connected to the client you'll land in six months, the daily effort feels different. 2. USING YOUR WIN LOG AS A PROFESSIONAL ASSET Here's a dimension of small win tracking that most people never think about: your accumulated win log is one of the most useful professional documents you'll ever build. It is a living record of your growth, your achievements, and your capabilities written in real time, not reconstructed from memory when you need it. Consider what you can do with it: YOUR NEXT PERFORMANCE REVIEW: Instead of trying to remember what you accomplished this year, you have a month-by-month log of specific wins with context. You walk into that conversation with evidence, not impressions. YOUR NEXT PROPOSAL OR PITCH: "Here are three specific things I've done in the last six months that demonstrate exactly why I'm the right person for this event" is a significantly stronger position than "I have 30 years of experience."
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This week's Lesson Learned: Be Intentional With Your Career, Not Reactive to It
Context: A client asks you to take on work outside your lane, something adjacent to what you do, something they "really need," something that feels too good (or too urgent) to say no to. This happens with me quite often. What happens: You make the mistake of letting someone else's request set the direction of your career instead of your own plan. You say "yes" because it's flattering, because it pays, or because you don't want to disappoint them, and slowly your business becomes a patchwork of whatever clients have asked for, instead of what you actually set out to build. A year later you look up and realize you're known for the thing you fell into, not the thing you were intentional about. Every "yes" to a derailing request is quietly a "no" to the focused expertise you were trying to build in the first place. Read that last sentence again! What to do differently: Get clear on your lane before the requests start coming in, so you have something to measure them against. Ask: does this request move me toward the career I'm intentionally building, or does it just solve someone else's immediate need at the cost of my own focus? A client's urgency is not the same as your priority. It's okay to say, "That's not something I do, but here's who can help", protecting your focus isn't rejecting the client, it's respecting your own direction enough to stay on it. 🔥 Takeaway for you: Your career direction should be set by your own intention, not by whoever asks the loudest. Protect your focus like it's the asset it is, because the people who build the clearest reputations are the ones who kept saying no to what didn't fit, not the ones who said yes to everything. This is not always easy, I know as I have said "yes" and then wished I would not have said yes. The more you say "no" to what doesn't fit, the easier it gets and the faster you will achieve your career goals.
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Small Wins — Why They Matter More Than You Think and How AI Helps You Track, Build On, and Celebrate Them
Hey community - this week I want to talk about something that doesn't get nearly enough attention in our industry. Not the big contract. Not the flawless gala. Not the standing ovation from 500 attendees. The small win. The vendor who came through for you under impossible pressure. The first AI prompt that saved you two hours on a proposal. The client email you finally sent after rewriting it four times. The SOP you actually finished. The difficult conversation you handled with grace and the relationship stayed intact. These are the moments that build careers. And they are the moments that most event professionals blow straight past because the next event is already demanding attention. This week I want to make the case for slowing down enough to notice and then show you exactly how AI helps you track, reflect on, and build momentum from every small win along the way. ━━━━━━━━━━━━━━━━━━━━━━━━ 1. WHY SMALL WINS ARE NOT SMALL There is a reason the most successful people in any field talk about consistency, daily habits, and incremental progress rather than overnight breakthroughs. When you experience a win, even a small one, your brain releases dopamine. That dopamine doesn't just feel good. It reinforces the behavior and it creates momentum. The opposite is also true. When you work hard and never acknowledge progress, motivation erodes. Energy drops. Burnout follows. In an industry as demanding as hospitality and events, where the pace is relentless and the stakes feel perpetually high, deliberately tracking and acknowledging small wins is a professional survival strategy. 2. WHAT COUNTS AS A SMALL WIN? MORE THAN YOU THINK The first thing most people say when I talk about tracking wins is "I don't really have that many." And every single time, they're wrong. They have dozens. They're just not seeing them. Here is what counts as a win worth tracking for an event and hospitality professional: PROCESS WINS • You built an SOP for a process you've been doing manually for years
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@Barry Arthurs Yes, people tend to focus on the big wins, which they would not achieve if it weren't for the little wins that got them there.
This Week's Lesson Learned: Someone Else's Poor Planning Isn't Your Emergency
Context: A partner, client, or collaborator drops something on you last-minute: a missed deadline, a forgotten detail, a "we need this NOW" and suddenly it feels like it's your job to scramble and fix it. What happens: You make the mistake of absorbing their urgency as your own. You drop what you're doing, rearrange your schedule, and burn your own time and energy to bail someone out of a hole they dug themselves. Meanwhile, they learn nothing because you kept catching them, they never had to build better habits. Worse, you start training the people around you that your time is negotiable the moment someone else panics. Do this enough and you become the default fire department for everyone else's disorganization, while your own priorities keep getting pushed to "later." What to do differently: Separate what's actually urgent from what's just someone else's overdue task showing up at your door. Ask: is this genuinely time-sensitive and my responsibility, or is it someone else's lack of planning wearing an "emergency" costume? A real emergency gets a real response. A manufactured one gets a calm, "I can help with this by Thursday", not a dropped-everything scramble. Holding that boundary once feels uncomfortable. Holding it consistently teaches people to plan ahead instead of relying on your panic response. Takeaway for you: Urgency is contagious only if you let it be. Protect your time and your calm by responding to other people's poor planning with the same pace you'd give any non-emergency, because it usually is not a true emergency.
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My Two Cents for Friday - Opportunities Don't Wait for Your Permission
The moment: I hesitated on a recent opportunity, waiting to feel "ready" before I said yes. But, decided to take the leap before the window closed. The Lesson: Readiness is a feeling, not a requirement. I was treating it like a green light I needed before I could move, but nobody actually gets that signal, you just decide and catch up to the decision afterward. The only real cost of hesitating wasn't the opportunity itself; it was the time I spent waiting for permission that was never coming. 🔥Why it matters: Opportunities aren't waiting rooms. They don't sit patiently while you build up confidence, finish "one more thing," or feel like the timing is perfect. The people who move aren't the ones with the most certainty, they're the ones who acted before they had it. Waiting for permission (from yourself, from circumstances, from feeling "ready") is just a polite way of saying no. Say yes first, figure out the rest on the way.
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Teresa Bacal
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@teresa-bacal-2223
30+ years in events & hospitality. Groups to 25K, budgets to $3.2M. Now helping planners use AI to work smarter & lead the industry.

Active 12h ago
Joined Feb 10, 2025
Wyoming
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