Hey community! This week we're talking about something every event professional knows matters but almost nobody manages systematically: vendor relationships. Not the transactional kind where you send an RFP, get a quote, and issue a PO. The kind where your AV vendor flags a technical issue three weeks before the event because they knew your run of show better than some of your own team. Where your DMC calls you during a weather crisis with a solution before you even knew there was a problem. Where your hotel CSM pushes through a VIP upgrade because your relationship history gave them a reason to. That level of vendor partnership doesn't happen by accident. It's built through clear communication, consistent follow-through, early briefings, and genuine respect for your partners as professionals. AI is now making the systematic side of that relationship management faster, more consistent, and more thorough than ever before. Let's break it down. ━━━━━━━━━━━━━━━━━━━━━━━━ 1. THE DIFFERENCE BETWEEN REACTIVE AND INTENTIONAL VENDOR MANAGEMENT Most planners manage vendors reactively. Something goes wrong, they fix it, they move on. The vendor relationship exists in a loop of problem and response, which means the only time real communication happens is when something has already broken down. Intentional vendor management looks completely different. It means your vendors are briefed early, updated consistently, and treated as genuine partners in the outcome of your event, not just service providers executing a purchase order. The results are not subtle. Vendors who feel like partners flag problems early rather than hoping you won't notice. They go above their contracted obligations when the situation demands it. They prioritize your event when they're stretched across multiple clients because they know you'll do the same for them. AI doesn't build that trust, you do. But AI removes every logistical and documentation barrier that gets in the way of being the kind of planner vendors want to go above and beyond for.

Hey community! This week we're tackling one of the most consistently mismanaged parts of corporate events: sponsorship. Specifically, the gap between what sponsors are promised and what they can prove they received. That gap is where renewals die quietly, year after year, and most planners never figure out why. This week I'm walking through how to use AI to fix it; from the procurement conversation all the way through to the renewal pitch. ━━━━━━━━━━━━━━━━━━━━━━━━ 1. WHY SPONSORS STOP RENEWING AND IT'S RARELY ABOUT MONEY When a sponsor doesn't renew, the assumption is usually budget cuts or shifting priorities. Sometimes that's true. But far more often, the real reason is simpler and more fixable: nobody ever showed them the value of what they paid for. Sponsors are sold on visibility, brand integration, and engagement. But those words mean nothing without proof attached to them. A logo on signage near the bathrooms is technically "visibility." A two-minute welcome slot nobody remembers is technically a "speaking opportunity." Neither one builds a renewal case. The sponsors who renew year over year are the ones who received a clear before-and-after: here's what we promised, here's what happened, here's the measurable result. The ones who don't renew are usually the ones who got vague promises and an invoice. This is fundamentally a documentation and measurement problem, which means it's exactly the kind of problem AI is built to solve. 2. BUILDING THE SPONSOR VALUE FRAMEWORK BEFORE THE EVENT The biggest mistake in sponsor management happens before the event even starts: nobody defines what "success" looks like in measurable terms. Before you finalize any sponsorship agreement, you need a value framework, a clear, written definition of what the sponsor is receiving and how each element will be measured. AI APPLICATION: Use AI to build a structured sponsor value framework template for each sponsorship tier you offer. PROMPT TO USE: "Create a sponsor value framework template for a corporate event. For each sponsorship benefit listed, include a measurable success metric and how it will be tracked. Benefits include: logo placement, speaking opportunity, branded collateral inclusion, and booth or activation space. Format as a table."

Hey community - this week we're building something you can use immediately. Client onboarding is one of the highest-leverage processes in your entire events business. It's the first extended experience a client has of working with you. It sets expectations, builds trust, and signals professionalism before a single venue is sourced or a single vendor is called. And for most event professionals, it's entirely improvised. Different every time. Dependent on memory. Inconsistent across clients. Rebuilt from scratch with every new enquiry. This week we're fixing that with a full onboarding SOP framework and the exact AI prompts to build it. ━━━━━━━━━━━━━━━━━━━━━━━━ 1. WHY YOUR ONBOARDING PROCESS IS COSTING YOU CLIENTS AND ENERGY Let's start with the honest diagnosis. When a new enquiry lands, whether it's an email, a LinkedIn message, a referral call, or a website form submission, what happens next in your business? For most event professionals, the answer is some version of: "I respond when I can, pull together what I remember to ask, send something that feels about right, and hope the follow-up doesn't fall through the cracks." That process has three expensive problems. First, it's slow. In a competitive market, the planner who responds fastest with the most professional intake experience often wins the business, regardless of price or portfolio. Second, it's inconsistent. Some clients get your best version. Others get your tired Tuesday version. The experience varies and you have no way to control it. Third, it leaks. Without a documented process, follow-up tasks get missed, important questions don't get asked early enough, and you find yourself three weeks into planning realizing you never confirmed the budget or the decision-making authority. A documented onboarding SOP eliminates all three problems. And AI makes building one faster than you've ever imagined. 2. STAGE ONE: THE FIRST RESPONSE - SPEED AND SUBSTANCE The moment a new inquiry arrives, two things matter above everything else: how fast you respond and how professional that response feels.

Hey community — this week I want to talk about something that happens after almost every corporate event, costs companies real money, and almost nobody addresses. The final hotel invoice. Most planners receive it, compare it loosely to expectations, approve it, and move on. The event is over. Everyone is exhausted. Finance is waiting. The invoice gets paid. And somewhere in that document, often more than one place, there's money that shouldn't be there. This week I'm walking you through exactly what a proper post-event audit looks for, why most companies skip it, and how AI is turning a time-consuming manual process into something you can do systematically on every single event. ━━━━━━━━━━━━━━━━━━━━━━━━ 1. WHY THE FINAL INVOICE IS WHERE THE REAL MONEY LIVES Here's something 30 years in this industry has taught me clearly: the hotel negotiation doesn't end when you sign the contract. It ends when you approve the final invoice. Everything you negotiated - the comp rooms, the waived meeting space fees, the F&B per-person caps, the AV inclusions, the rebate structures has to actually show up correctly on that final bill. And frequently, it doesn't. Not always because of bad faith. Hotels are large operations with multiple departments, complex billing systems, and staff turnover. Errors happen. Charges slip through. Comps don't get applied. Rebates don't get triggered. The difference between the planner who catches these and the one who doesn't comes down to one thing: knowing what to look for and taking the time to look. The hotel is not going to call you and say "we billed you too much." That call never comes. But if you audit, methodically, against your contract, the money is almost always there. 2. THE MOST COMMON OVERCHARGES — LINE BY LINE Let me give you the specific categories where errors appear most frequently. These are the line items I look at first on every invoice: ROOM BLOCK & ACCOMMODATION • Attendees who cancelled before the cutoff date still appearing as billed room nights

Hey everyone! Starting June 19th, I will be dropping videos showing how I use AI to create RFP's, budgets, contract review, audits, event agendas, client sourcing, growth strategy, weekly calendar creation, research, on-site staff scheduling, social media calendar and content, room block and attrition tracking, vendor payments and more! Reminders will go out so you don't miss a video that can help you save time!!