If your meetings “go well” and your week still blows up, it’s because your meeting output is trash.

You leave with a vibe. Not decisions. Not owners. Not dates.

Fix it with a 10-minute SOP you run after every call. Then you can bring AI in and it actually helps.

Here’s the simple workflow:

1) Use one shared doc every time: “Decision Log + Action List”

Two sections. Same order. No creativity.

Decision Log (copy/paste this header)

- Decision:

- Why:

- Trade-off accepted:

- Who owns the decision:

- When we revisit:

Action List (every line must have all 4)

- Owner:

- Due date:

- Definition of done:

- Next check-in date:

2) Do a 5-minute “capture pass” immediately after the call

No polishing.

Just dump the raw notes, screenshots, timestamps, whatever.

3) Then use AI for one job: convert raw notes into your template

Give Claude your meeting transcript.

The instruction is simple: “Fill the Decision Log and Action List. If any field is missing, write ‘MISSING’ and ask one clear question.”

Now you get something you can actually review.

4) Do a 2-minute “MISSING sweep”

If “Owner” is missing, the task doesn’t exist.

If “Definition of done” is vague, it becomes a ghost task.

If there’s no “Next check-in date,” it won’t survive the week.

The punchline: your team doesn’t need more meetings.

You need a repeatable way to turn talk into commitments. Every. Single. Time.

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