n8n Inspection Report Processor That Eliminated 360 Hours Annual Manual Review 🔥

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Property management inspection processing. 180 reports annually. Manual review consuming 360 hours.

Built n8n automated workflow. Zero manual analysis. Systematic issue prioritization.

THE PROPERTY MANAGEMENT PROBLEM:

Every inspection report requiring manual processing. Property manager reading entire 20-40 page document. Manually highlighting issues across locations. Typing details into spreadsheet. Attempting severity categorization. Calculating repair costs manually.

Creating ownership summary subjectively. 2 hours per report. 180 reports annually = 360 hours consumed.

Quality audit revealed 23 critical safety hazards not flagged for immediate action. 45 major system failures categorized incorrectly. Inconsistent risk assessment across properties.

THE n8n AUTOMATION:

8-node workflow with 2-path risk-based notification routing:

Node 1 - Google Drive Trigger: Monitors inspection report folder

Node 2 - Download Report: Retrieves inspection document

Node 3 - Prepare Binary: Formats for document processing

Node 4 - Extract Inspection Data: Pulls issues, costs, systems status

Node 5 - Analyze & Prioritize: Calculates priority scores, determines risk level

Node 6 - Log to Register: Updates centralized tracking database

Node 7 - Generate Summary: Creates HTML report, uploads to Drive

Node 8-9 - Risk-Based Routing: Critical alert OR normal notification

EXTRACTION DETAILS:

Property information - address, type, age, overall condition

Inspection metadata - date, inspector name, company

Issue details - location, category, description, severity, estimated cost, urgency, safety hazard flag

Major systems status - roof, HVAC, plumbing, electrical, foundation

Total estimated repairs - aggregate cost calculation

PRIORITY SCORING LOGIC:

```javascript

// Base severity scores

const severityScores = {

'Critical': 100,

'High': 75,

'Medium': 50,

'Low': 25

};

let priorityScore = severityScores[severity] || 50;

if (safetyHazard) priorityScore += 25;

if (urgency === 'Immediate') priorityScore += 15;

```

Issues sorted by priority score descending. Top 3 flagged for immediate attention.

RISK LEVEL DETERMINATION:

Critical issues OR safety hazards = Critical risk

3+ high issues OR $10,000+ repairs = High risk

1-2 high issues OR 5+ medium issues = Medium risk

Otherwise = Low risk

12-MONTH RESULTS:

180 reports processed automatically. Zero manual review hours. Zero subjective prioritization inconsistencies.

Critical issue identification - 100% of safety hazards flagged appropriately. 100% of major system failures rated correctly. Zero critical issues missed.

Cost accuracy - perfect totals from inspector estimates. Zero manual calculation errors.

Property manager time recovered - 360 hours annually. Reallocated to property operations.

Templates: n8n

How many hours annually reviewing inspection reports manually? What's your critical issue miss rate?

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