I built an AI email intake system for a video editing agency — client emails itself, no manual work needed

The problem: A video editor gets client inquiry emails all day. Each one has different info — project type, video length, deadline, budget, reference links. They read every email manually, copy the details somewhere, then write a reply. That's 10-15 minutes per inquiry, multiplied by every new lead.

What I built: The moment a client inquiry lands in Gmail, the system reads the email, extracts all the key details using AI, logs everything to Google Sheets, sends the owner a full Telegram summary, and automatically replies to the client in the same thread with a personalized confirmation — all within seconds.

The AI extraction is the core of it. The Structure Agent reads the raw email and pulls out: client name, project type, video length in minutes, deadline, budget as a clean number, reference links, special requirements, and a one-sentence summary. None of this is hardcoded — it works on any email format.

The reply goes back in the original thread so it looks like a human responded. The owner gets a Telegram message with everything they need to follow up.

Tools: n8n, Google Gemini, Gmail, Google Sheets, Telegram

Happy to answer questions about the extraction logic or how the thread reply works.

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