Built an AI Email-to-WhatsApp Automation After Missing a business Contract in My Inbox

The Problem:

As a solopreneur running my AI automation agency, I was constantly missing business opportunities buried in Gmail. A few weeks ago, I received what looked like a regular email from a client - turned out to be a signed software development agreement worth thousands, ready for completion. But it sat in my inbox for hours because I was focused on other work.

That's when it hit me: I needed my emails to find ME, not the other way around.

The Solution I Built:

An intelligent automation workflow using n8n + OpenAI AI Agent that monitors incoming emails, classifies them as new business inquiries or ongoing follow-ups, analyzes content and conversation history, and delivers actionable WhatsApp notifications in real time.

Key Features:

Smart Gmail Monitoring: Auto-processes emails + attachments every minute
PDF/Contract Analysis: Extracts and analyzes attached documents
Client Context Awareness: Distinguishes first-time prospects from ongoing conversations
AI-Powered Classification: Extracts client details, project type, urgency, timeline, budget, and next actions
Intelligent WhatsApp Alerts: Clean, business-ready summaries for instant action

The Result:

Now when I get another contract or any potential client reaches out, I get an instant WhatsApp notification with all the context I need to prioritize and respond immediately. No more missed opportunities.

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