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28d (edited) • General Discussion 💬
Build 34 # AI Email management
Just shipped an AI Email Management Agent inside n8n — and it's creating an issue of nodes while importing JSON
Here’s exactly how it works:
1. Gmail Listener (Intake Layer)
Checks your Gmail every 5 minutes. Pulls:
– sender
– subject
– full body
– attachments
– direct email link
This is your “always awake” inbox watches
2. System Configuration Layer
Stores your:
– Notion Tasks DB
– Slack alert channel
– Google Drive folder for attachments
Once set, you never touch these again.
3. AI Email Classifier (The Brain)
This is where the magic happens.
AI reads the email and sorts it into:
Urgent
Money
Clients
Tasks
Other
Plus it extracts:
summary, priority, action items, people, dates, amounts — everything.
It even flags isUrgent = true when needed.
4. Smart Alert Router
If it’s urgent → Sends a red-alert message in Slack.
If not → Sends a regular update.
Never miss what’s actually important again.
5. Notion Task Creator
Every email becomes a fresh, clean task with:
title
category
priority
sender
summary
link to email
Your task list updates itself while you do… absolutely nothing.
6. AI Reply Generator
Reads the whole context and writes the perfect reply:
urgent → acknowledgment + timeline
money → confirmation + clarity
clients → warm + helpful
tasks → clear next steps
other → short + professional
You basically stop writing emails.
7. Attachment Manager
If the email has files → Automatically uploads them to Google Drive.
No more “Where did I save that PDF?”
This turns Gmail into a fully automated operations system — without hiring a VA and without touching your inbox.
What should I add to improve this?
20
39 comments
Build 34 # AI Email management
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