Nov 2 (edited) • General Discussion 💬
Automated Proposal generation system
I just automated something that used to take 2-3 hours.
Now it takes 57 seconds....
Here's what happened:
Every time, the same story.
- Client calls
- They need a proposal
- I open the template
- Copy info from our last conversation
- Paste it into Google Slides/Pandora Doc
- Customise the deck
- Send the email
- Follow-ups
Repeat 3x-4x per week.
That's 48 hours a month doing copy-paste work.
So I built this instead:
Here is how it works-
- Client details go into a form
- AI generates structured JSON items
- System pulls our proposal template from Drive
- Replaces all the variables automatically
- Sends a personalised email with the deck attached.
Zero manual work.
The whole thing runs in under a minute.
But here's what nobody tells you about automation:
The hard part isn't building it.
It's admitting you've been wasting time.
I spent 6 months doing this manually because "it's just part of the job."
That's 144 hours I'll never get back.
The moment I mapped out the workflow, it became obvious.
- Every step was repeatable.
- Every input was predictable.
- Every output was in the same format.
Classic automation candidate.
Most people see repetitive work as "just how things are."
I see it as a system that hasn't been built yet.
The proposal bot freed up 48 hours a month. That's 6 full work days.
What could you do with 6 extra days?
Look at your calendar this week. Find the thing you do over and over.
The task that makes you think, "here we go again."
That's your next automation.
Build it once. Use it forever.
What repetitive task is eating your time right now?
Want the full blueprint?
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Automated Proposal generation system
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