How do you all appraoch the week in terms of planning for it?

There are a dime a dozen ways to plan and manage your week. I’m curious to learn yours 👀

Here’s what I do:

I use several Outlook calendars that overlay each other:
At the start of the month, I set up my weekly template (image attached). I drop in non-negotiables first (school runs, workouts 💪) and then add blocks for deep work, admin, and free-choice work.
Before each week begins, I replace template blocks with specific tasks. For example, a “Deep Work” block becomes “VJ project work.”
My main calendar is the work one, so everything goes in there (including personal) to avoid double-booking.
For in-person appointments, I add buffer time before and after (I call it b/out 🚗). I'll also add in prep time if needed for virtual appointments.
The personal calendar is really just for my kids’ activities. If it only needs me to remind them, it stays on personal. If I have to pick them up, it also goes on my work calendar.
Everything is color-coded (same colors and categories across all calendars) so I instantly know what type of appointment it is.
I adjust daily as things change. So bascially, the flow looks like this:

And repeat...

Things I DON'T DO:

Duplicate recurring commitments in both calendars (too cluttered).
Beat myself up if it doesn’t go to plan. Life happens 🤷‍♀️
Waste time making my calendars “pretty” or "perfect". These are tools that need to be functional, practical, and easy to maintain. Real-talk: if you need 'pretty', then have at it, but don't fool yourself thinking you're doing actual IPA (income producing activity).

Now that I’ve shown you mine 😉… your turn! What tool, routine, or proecess do you use to plan your week?

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