QuickBooks Online is like that friend who’s amazing to hang out with… until they do something weird and unpredictable. 😅 Why we ❤️ it: - It’s cloud-based, so we can log in anywhere. - Automatic bank feeds save time. - Reports are powerful and customizable. - Clients can collaborate with us in real time. Why we 😒 at it sometimes: - Bank feeds can “guess” wrong on transaction categories (sometimes really wrong). - Updates and layout changes happen without warning, which means relearning things. - Some features from QuickBooks Desktop still don’t exist in Online. - “Help” menus sometimes make us dig for basic answers. In short — QBO is one of the best tools for small business accounting, but it’s not perfect. When you know its quirks (and how to work around them), you can get all the benefits without the headaches. #BookkeepingLife #QuickBooksOnline #SmallBusinessTips

If you’ve heard other business owners talk about QBO, there’s a reason it’s the most popular accounting software out there — and not just because accountants love it. Here’s why QBO is often the top choice: ✅ Cloud-Based – You can log in from anywhere, on any device. No more “I’ll check when I’m at the office.” ✅ Bank Connection – It links to your bank and credit card accounts, pulling in transactions automatically (no more manual entry!). ✅ Customizable Reports – From Profit & Loss to Balance Sheet, you can see exactly how your business is doing in real time. ✅ Scales with You – Whether you’re a solo entrepreneur or a growing business, QBO has plans and features that grow with you. ✅ Trusted by Pros – CPAs, bookkeepers, and tax preparers already know and use it, making collaboration easier. When you’ve got the right tools, managing your money gets way less stressful. And QBO? It’s one of the best tools you can have in your business toolbox. 🧰 #SmallBusinessTips #QuickBooksOnline #BookkeepingMadeSimple

When you move money between accounts, QuickBooks Online records it differently depending on whether the bank is connected to QBO: 🏦 Linked Bank Accounts If both accounts are connected in QBO, the movement of money is recorded as a Transfer. This keeps your books clean—no double-counting and no mystery “expenses.” 🏦 ➡️ 💳 Bank Not Linked in QBO If you send money to an account that isn’t connected, QBO will see it as money leaving your business and record it as an Expense (unless you manually change it). ✅ Why it matters: If a real bank transfer is accidentally recorded as an expense, your profit will look lower than it actually is. This can mess with your cash flow planning and tax estimates. 📊 Tip: Make sure all your business accounts are connected in QBO, or double-check transfers to keep your reports accurate.

If you send invoices through QuickBooks Online, there’s a two-step process to make sure your books (and reports!) stay accurate: 1️⃣ Record the Invoice This shows the amount your customer owes you and increases your Accounts Receivable (A/R) balance. Think of it as “money promised” but not yet in your bank. 2️⃣ Record the Payment When the customer pays, you record that payment against the same invoice. This reduces your A/R balance and increases your bank account balance in QBO. ✅ Why it matters: If you skip step 1 or 2, your A/R account will be wrong—and your Balance Sheet might not match reality. This can make it look like customers owe you more (or less!) than they really do. 📊 Keeping invoices + payments recorded correctly = clean reports, confident decisions, and no “where did that money go?” moments.