💡 QBO Tip: How Invoices & Payments Work 💡

If you send invoices through QuickBooks Online, there’s a two-step process to make sure your books (and reports!) stay accurate:

1️⃣ Record the Invoice This shows the amount your customer owes you and increases your Accounts Receivable (A/R) balance. Think of it as “money promised” but not yet in your bank.

2️⃣ Record the Payment When the customer pays, you record that payment against the same invoice. This reduces your A/R balance and increases your bank account balance in QBO.

✅ Why it matters: If you skip step 1 or 2, your A/R account will be wrong—and your Balance Sheet might not match reality. This can make it look like customers owe you more (or less!) than they really do.

📊 Keeping invoices + payments recorded correctly = clean reports, confident decisions, and no “where did that money go?” moments.

0 comments

Know Your Numbers

skool.com/know-your-numbers-5736

Helping women business owners make better financial choices by getting help with their QuickBooks and understanding their metrics.

Community Creators Club

Trading For Women

ECOMIFY

Maker School

Bring people together around your passion and get paid.