🎉 Spotlight Use Case Idea: The AI Event Planner

Jun 19 (edited) • Show & Tell

let's dive into a niche that is perfect for a high value Spotlight solution: caterers and wedding planners.

Think about their sales process.

It’s a nightmare of back-and-forth emails, endless PDF menus, and trying to translate a client's vague vision into a concrete, expensive proposal.

The Problem You Solve:

A newly engaged couple is planning their wedding. They're excited, but also completely overwhelmed. Your client, the caterer, sends them a 12-page PDF with hundreds of menu items. The couple's eyes glaze over. They can't visualize it.

They reply with a dozen questions:

"What are the gluten-free options for the appetizers?"
"We want a 'fun' late-night snack, what do you suggest?"
"How much would the 'Tuscan Buffet' package cost for 150 people?"

Your client spends hours crafting a custom email response, only to find out the couple's budget is half of what their services cost. It's a massive waste of time for everyone.

Now, what if you could CLONE the perfect event consultant? One who could answer every question, create custom proposals instantly, and pre-qualify clients 24/7?

With the Spotlight feature, you can. Here’s the "magic trick" you can set up for them:

1. You grab all their expertise.

You sit down with the caterer or planner and get the details.

Every Menu Item:

Including ingredients and key descriptions.* Dietary Info: A clear list of all gluten free, vegan, nut free, and dairy free options.

Package Details:

The pricing and components of their standard packages

(e.g., "The Cocktail Hour," "The Plated Dinner," "The Family Style Feast").

Past Event Examples:

This is the secret sauce. "For the Smith wedding, which was a rustic barn theme, we did our 'Gourmet BBQ' package with pulled pork sliders and mac & cheese bites as a late night snack. It was a huge hit."

2. You create their "Event Vision Board" Spotlight. You feed all that rich data into the "Sources" tab. This isn't just a menu; it's an AI that understands context and creativity.

3. You replace their "Contact Us" form. Instead of a boring form, their website now has a beautiful call to action: "Planning an Event? Let Our AI Assistant Help You Brainstorm."

Now, that overwhelmed couple lands on the page and has a fun, creative conversation:

"We're planning a wedding for 150 people and our budget is around $15,000. We want a relaxed, buffet style dinner."

"What are some unique appetizer ideas that are also gluten free?"

"We want a fun, interactive dessert option instead of a traditional cake."

The AI gives them perfect, inspiring answers instantly.

Why Your Catering/Planning Client Will Go Nuts For This:

It Pre-Qualifies Every Lead. By asking about guest count and budget upfront, the AI can gently guide clients to the packages that are actually a good fit, saving the owner from wasting time on discovery calls with unqualified prospects.

It Provides Instant Proposals. The AI can take a user's requests and instantly generate a sample menu and ballpark cost. This provides immediate value and manages client expectations from the very first interaction.

It Sells with Stories, Not Lists. Instead of a boring PDF, the AI can say, "For a fun dessert, our 'S'mores Bar' is amazing for an outdoor wedding. We did it for the Johnson wedding last fall and their guests are still talking about it." It brings their service to life!

It Eliminates Endless Email Chains. All the initial, repetitive questions are handled by the AI, freeing up your client to focus on what they do best: designing and executing incredible events.

This is how you use Askspot to become a strategic partner to your clients. You're not just offering them a tool; you're offering them a way to streamline their sales, delight their customers, and save dozens of hours a week.

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