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The $28,500 Problem Hiding in Every Small Business
Found out something shocking yesterday.
The average small business loses $28,500 per employee annually on manual data entry.
That number hit me hard because I just spent 3 hours helping a local restaurant owner who was drowning in supplier invoices.
25 invoices per week. 30 minutes each to type into QuickBooks.
12.5 hours of pure copy-paste torture.
At $20/hour, that's $13,000 per year of wasted labor.
THE PATTERN I'M SEEING EVERYWHERE:
Dentist offices: Patient forms (4 hours daily)
Law firms: Contract data entry (6 hours daily)
Accountants: Invoice processing (5 hours daily)
Gyms: Membership applications (3 hours daily)
Restaurants: Vendor invoices (8 hours weekly)
Every one of them knows it's painful. None of them know it's fixable.
THE OPPORTUNITY:
While they're losing $28,500 annually, you can solve it for $2,000 setup + $200/month.
Their ROI: 1,427%
Your new recurring income: $200/month per client
THE SIMPLE STACK THAT WORKS:
Email → PDF extraction → Their system
Three steps. Massive transformation.
Tools needed:
- Automation platform (Zapier/Make/n8n)
- PDF processor (PDF Vector handles this perfectly)
- Their existing software
Total setup time: 2-4 hours
Your learning curve: 1 week max
I'm watching too many of you overthink this while businesses hemorrhage money on copy-paste work.
TODAY'S HOMEWORK:
Find one business in your area doing manual data entry.
Could be the dentist you visit.
The gym you go to.
Your accountant.
Count their pain hours.
Calculate their annual cost.
Realize you can save them thousands.
Who's going to spot their first $28,500 problem today?
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The $28,500 Problem Hiding in Every Small Business
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