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Closed My First Client in 4 Days (Here's the Exact Playbook)
Tuesday: Found them
Wednesday: Demo built
Thursday: Demo delivered
Friday: $1,800 signed
Local dental practice. 40 patient forms daily. Receptionist spending 5 hours on data entry.
THE 4-DAY BREAKDOWN:
TUESDAY - THE HUNT:
Facebook search: "[My city] dental practice overwhelmed"
Found post: "Anyone know a good temp? Our front desk is drowning in paperwork"
My comment: "What if the paperwork entered itself?"
DM response: 2 hours
WEDNESDAY - THE BUILD:
Google Drive folder setup
PDF Vector extracts patient data
Sends to their practice management system
Built with their actual form
Test run: Perfect extraction
Time invested: 3 hours
THURSDAY - THE DEMO:
Uploaded their form
Watched data populate their system
Their response: "How much?"
My answer: "Let's talk numbers"
Demo time: 12 minutes
FRIDAY - THE CLOSE:
My math: 5 hours daily × $15/hour × 250 days = $18,750 annual waste
My offer: $1,800 setup + $150/month
Their savings: $16,950 first year
Signed immediately
THE TOOLS THAT MADE IT HAPPEN:
PDF processing: PDF Vector (free tier worked perfectly)
Storage: Google Drive (free)
Total monthly cost: $9
Client pays: $150/month
My profit: $141/month recurring
THE PSYCHOLOGY:
I didn't sell automation.
I sold them 5 hours back every day.
I sold them freedom from copy-paste hell.
I sold them a receptionist who could actually help patients.
THE TEMPLATE I USED:
"Patient Form to Practice Management" workflow
Modified field mapping for their specific form
Added error handling for unclear handwriting
Set up notifications for processing status
THREE MONTHS LATER:
Still running perfectly
Zero maintenance needed
They referred two other practices
Now earning $450/month from dental practices alone
THE LESSON:
You don't need months of preparation.
You need one desperate business owner.
You need one working demo.
You need confidence in your pricing.
HOMEWORK FOR TODAY:
Search "[your city] + overwhelmed" on Facebook
Find one business complaining about paperwork
Build a demo with their actual document
Schedule a 15-minute call
First person to book a demo this week gets my complete dental practice template.
Who's hunting for their Tuesday business today?
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Closed My First Client in 4 Days (Here's the Exact Playbook)
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