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Notary Business Guidance

121 members • Free

1 contribution to Notary Business Guidance
A situation that happens more often than you think 👇
Client deletes docs and uploads a new set… ❌ Doesn’t notify anyone Notary downloads the original set, completes the signing… ❌ Never sees the updated documents Signing service also doesn’t catch the update… ❌ No one flags the change Now the question is: Who’s responsible here? 👀 👉 The client for not notifying? 👉 The notary for not double-checking before the appointment? 👉 The signing service for not catching the update? 👉 Or all of the above? This is one of those gray areas where communication (or lack of it) can cause real problems. Quick reminder: Before heading to a signing, it’s always a good habit to do a last-minute check for any updates or new documents. It can save you from a big headache later. 👉 What do YOU think? Who’s responsible in this situation? Let’s discuss 👇
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5 members have voted
2 likes • 2d
The client initiated the issue by updating documents without notification.The signing service/title should have systems in place to flag version changes.But as notaries, we’re the last line before execution. A quick pre-appointment check (even 30–60 minutes before) is part of protecting ourselves. Not because it’s ‘our fault,’ but because it’s our commission, our time, and our reputation on the line. So while everyone played a role, the notary controls the final safeguard. This is why I always confirm:✔ “Are these the most recent docs?”✔ Check for updated timestamps/versions before printing or heading out
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Wahalkyria Ramirez
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3points to level up
@wahalkyria-ramirez-9834
Mobile Notary & Loan Signing Agent ,Here to learn, grow & connect

Active 35m ago
Joined Apr 27, 2026
Hollywood, FL