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RIA Operators

1.1k members • Free

14 contributions to RIA Operators
Email Retention for Compliance
What company/product do you use for email retention (compliance purposes) for an RIA that uses Microsoft 365 for Emails?
0 likes • 5d
We use Mirrorweb for all of our archiving.
Client Document Upload Platforms
Hi everyone, Quick question: What platform does your office use for clients to upload documents? Examples include Dropbox, ShareFile, TransferNow, etc. If you use something else, please let us know. Thanks!
0 likes • 5d
We use our document management system, Revver and also ShareFile. We have set up a way that we can provide a secure link for clients to upload documents.
Vacation & Remote Policies
We are contemplating moving to an unlimited vacation policy as well as adding in a remote work component. Has anyone done this or have experience in it? Our Advisors operate this way now; however, the operations staff does not. The research says it's a positive for everyone. I would like to get real work information from someone. For example: a daughter/son is having a baby and the grandparent wants to either take time off or work remote. What things should we look at for policies? Does anyone have experience in this really working? Any guidance is appreciated. Thank you.
Small accounts/advisor de-linking from accounts
Good morning, @Nikki Whittle 's question this week about Tier 4/Servicing level clients has prompted me to do some crowdsourcing. What best practices/procedures are folks using for clients you're no longer looking to service? Example - account that was opened 10 years ago, significant percentage of balance has been distributed. Based on current account balance, advisor can offer little/no value and client could be served having a retail account and not paying management fees. Now, the account falls significantly below portfolio minimum and advisor's business has continued to grow over time. Client isn't engaged/communicative. Thanks in advance for any thoughts, suggestions, letter templates, etc.
1 like • Aug '25
We have accounts like these; depending on the relationship, we move them to Fee Waived. Usually, we have other family-related accounts, so we do this as a benefit. The IPS goes to 100% cash, and it is included in reports. However, if it is a one-account-only relationship, a conversation is held with the client to determine if it should be fully distributed or the management of the account should end. We don't make a hard and fast rule that we just terminate the relationship. Hope this helps.
Aggregator Options
I'm looking for recommendations on Aggregator tools. We currently use ByAllAccounts but it has not aggregated 90% of our participant accounts in over 8 weeks. We have a ticket open but it's in the hands of "engineers" we are told and they are still working on the issue. It's time to start searching for alternatives and looking for any suggestions on what firms are using. I'd appreciate any feedback!
0 likes • Mar '25
We use Tamarac and unfortunately they use ByAll. ByAll is antiquated and it takes forever to get the integrations fixed. So yes, I would love an alternative to ByAll.
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Teresa Burch
3
39points to level up
@teresa-burch-9763
Chief Compliance and Operations Officer

Active 5d ago
Joined Apr 17, 2024
Kansas City, MO
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