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1 contribution to HighLevel Huddle w/ Clay
Anyone working with Orthodontists?
Hi everyone. Iโ€™m new and soaking up the material. Iโ€™ve been talking with an orthodontist practice about reviews and referrals. They have a platform (cloud9)that doesnโ€™t send the requests right away. Itโ€™s in a daily update vs realtime. It would eventually hit their communications platform (Weave) that they use for emails and texts. The automation side of it is difficult however I can still engage a campaign using their existing patients to request reviews then later referrals. I think itโ€™s best to send a campaign through Weave since they already have the email and sms capability that they are paying for. Has anyone ever worked with Weave. Iโ€™m thinking of suggesting the practice to give me limited access where I can only see the patient info needed to send review and referral requests. Does anyone have any experience in a similar situation. I appreciate any guidance because Iโ€™m actually going into the office tomorrow afternoon. Thanks
0 likes โ€ข 9h
@Saji Sheriff hope the meeting went well. the guy above gave some basic advice, but tbh doing manual campaigns inside weave defeats the whole purpose of running an automation agency. u will just become their virtual assistant. plus, poking around an orthodontists patient list is a massive hipaa compliance risk if u dont have strict data isolation. here is how we build this backend architecture for dental agencies: cloud9 extraction: u dont need realtime. we use n8n as a middleware to catch that daily cloud9 batch export automatically. hipaa stripping: n8n strips out all the sensitive clinical data so u never see it, and only pushes the first name and phone number straight into ur ghl subaccount. the ghl brain: now u use ghl (not weave) to run a smart review pipeline. if they leave 5 stars, ghl automatically waits 30 days and triggers the referral text. sell them a real automated system, dont just rent a seat in their weave account. lmk if u need help mapping out that cloud9 to ghl webhook flow.
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Sourov Sikdar
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5points to level up
@sourov-sikdar-6550
Al System Architect | I fix the Business nightmares behind them. Clean n8n & Vapi architecture built for business. Empathy first, Automation 2nd.

Active 59m ago
Joined May 24, 2026
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