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Records Information Management
131 members • Free
2 contributions to Records Information Management
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28d •
Scenario: Retention vs “Just in Case”
A business unit wants to retain records well beyond the approved retention period “just in case they might be useful later”. There is no legal hold and no documented business justification. What would you do? - Enforce disposal strictly? - Allow an exception? - Ask for justification and document the decision? - Escalate the risk? Explain your reasoning, not just your decision.
0 likes • 28d
@Paul Mullon I fully agree with your last statement 👍
0 likes • 22d
@Douglas Maina absolutely!
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Jan 10 •
Consistency vs Flexibility in Records Practices
Organisations often struggle to balance consistency with flexibility. Too much rigidity can make records management impractical. Too much flexibility leads to inconsistency and risk. Good governance defines where consistency is essential and where discretion is acceptable. Not everything needs the same level of control. Reflection questions: 1. Where is inconsistency creating risk today? 2. Where are rules unnecessarily rigid? Action: Identify one area where records practices could be made more consistent — or more flexible.
2 likes • Jan 12
This is not an easy question to answer. Consistency and flexibility are equally important in records management, but rigidity is something else! Practicality is necessary to avoid rigidity, not only in records management but in all matters of governance compliance. The need for flexibility in records management should be dictated to by the situation at hand. For instance, in the disposal of non-archivally valued legacy records, which were not captured or created in terms of records classification systems, the need for such records to be retrospectively classified in terms of approved classification systems can be dispensed with for practicability. These records could simply be identified, accounted for in the form of a record and lawfully discarded. A rigid application of rules can lead to performance and compliance failure.
0 likes • 29d
Absolutely Paul👌
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