To what extent should records management be treated as a core component of an organization’s cybersecurity strategy, rather than a support function, and how can this integration be practically achieved without duplicating controls or increasing operational complexity? Poorly managed records create vulnerabilities, including unauthorized access, data breaches, and loss of evidential integrity which increases the risk of cyber security

Business continuity relies on access to reliable records during disruptions, incidents, or system outages. Poorly managed records increase recovery time and operational risk. Identifying and protecting vital records is a core information governance responsibility. Reflection questions: - Are vital records clearly identified and protected? - Are backups and recovery processes tested? Action:Identify one vital record category critical to business continuity.

Classification schemes organise records according to business functions rather than technologies. A good scheme reflects how the organisation works and evolves over time. Poor classification leads to misfiling and lost information. 1. Does your classification scheme match current business activities? 2. Is it intuitive for users? Action: Review one classification category for relevance and clarity.

Records management risk rarely appears suddenly. It builds quietly through poor visibility, inconsistent disposal, and unclear ownership. Understanding where risk concentrates helps prioritise effort and justify decisions. Reflection questions: - Where does unmanaged information pose the biggest risk? - Which risks are least visible but most serious? Action: List one information risk you should address this quarter.

Legacy systems often hold large volumes of high-risk records with limited governance controls and poor visibility. Decisions to migrate, decommission, or maintain these systems are rarely straightforward. Governance should guide decisions about legacy systems — not convenience, cost alone, or organisational inertia. Reflection questions: - Do you have legacy systems holding critical or regulated records? - Is there a clear plan for managing or retiring those systems? Action: List one legacy system and the key records-related risks it presents.