When I first started building workflows, I always built for the "Happy Path." ​Trigger happens → Data is extracted → Email is sent. Perfect, right? ​But the reality of business operations is messy: What if the API is down for 5 minutes? What if the user inputs a typo in the email field? What if the webhook times out? ​A beginner builds a workflow assuming everything will go right. A workflow architect builds assuming everything will eventually break. ​This is why shifting to n8n changed how I build. Instead of straight lines, I now build "Error Catchers" and secondary routing. If Step B fails, the system doesn't just stop—it pings me on Slack with the exact error log and automatically retries 10 minutes later. ​You don’t want an automation that requires you to constantly babysit it. You want an autonomous engine. ​Question for the builders: What is the most frustrating way a "simple" automation has broken on you in the middle of the night?

In this video, I walk through how I built an AI-powered system using n8n and Gamma’s API to automatically turn meeting recordings into professional business proposals and slide decks. The workflow takes a recorded call, transcribes it, and passes it to an AI agent that analyzes the conversation and generates a full proposal based on the client’s needs, goals, and context. That proposal is then sent to Gamma, which creates a clean, professional slide deck filled with the right business details and structure. The finished deck is automatically delivered back for review so you can make quick edits and send it straight to the client. This is a full behind-the-scenes build showing how to automate one of the most time-consuming parts of client work. GOOGLE SHEET TEMPLATE

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The more I build inside n8n, the more I realize: Automation isn’t about tools. It’s about architecture. Every business has invisible workflows running daily: Lead comes in → Info gets checked → Decision is made → Task is assigned → Client gets updated Most agencies operate this in people’s heads. The moment you map it visually, two things happen: You see bottlenecks You see automation opportunities n8n is forcing me to think like a workflow architect instead of a task doer. Agency owners — have you ever fully mapped one of your core processes from start to finish?

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