📂 All my workflow templates are now in one place These are the exact automations I use to earn ~$20k/month from document processing clients. Finally organized everything into one repo: 👉 https://github.com/khanhduyvt0101/workflows Templates for n8n, Make, and Zapier. All free. No signup. Just grab what you need. Will keep adding more as I build them.

Got a "no" email on a Tuesday. Felt defeated. Then I sent one follow-up message that changed everything. THE REJECTION: "Thanks for the proposal but we've decided to handle this internally for now. Appreciate your time." My stomach dropped. I had spent 4 hours building a custom demo. THE OLD ME RESPONSE: Would have replied: "No problem, let me know if anything changes." Then moved on feeling sorry for myself. THE NEW RESPONSE: "Totally understand. Before I go - you mentioned you know other landscaping companies. Any of them drowning in paperwork too? Happy to help them even if we're not the right fit for you." THE REPLY THAT SHOCKED ME: "Actually yes. My buddy Jake runs a bigger operation and complains about invoices constantly. Let me connect you." One week later: $1,800 contract with Jake. But it got better. THE REFERRAL CHAIN: Jake mentioned me to his accountant Accountant had 2 other clients with document pain Both became clients within 30 days Original rejection: Led to $5,400 in new business. THE PSYCHOLOGY OF REJECTED PROSPECTS: They feel slightly guilty for wasting your time They want to help somehow Referral request gives them an easy way to reciprocate They know others with similar problems THE EXACT SCRIPT: After any rejection send this: "Completely understand and no hard feelings. Quick question before I go - do you know anyone else in [their industry] who might be struggling with [their original pain point]? Happy to help them even if we weren't the right fit for you." THE TIMING MATTERS: Send within 24 hours of rejection While you are still fresh in their mind Before guilt fades Strike while they want to help MY REFERRAL STATS FROM REJECTIONS: Proposals rejected: 12 Referral requests sent: 12 Referrals received: 7 Clients from referrals: 4 Revenue from "no" responses: $7,200 THE MINDSET SHIFT: Every rejection is a referral opportunity "No" is not the end of conversation They know other people with the same problem Ask and you receive

Client: "automate comparing vendor quotes. we get 5-8 monthly. just extract to spreadsheet" me: "yeah extraction and logging. $900" THE REALITY: opened their email. vendor quotes in completely different formats: - excel screenshots converted to pdf - scanned faxed quotes (yes in 2024 lol) - multi-page with pricing buried on page 3 - handwritten quotes from local suppliers took 11 hours rebuilding extraction 4 times. made $81/hour when i thought 3 hours easy money. THE PAINFUL PART: had to rebuild logic 4 times: - attempt 1: failed on scanned (too faded) - attempt 2: failed on multi-page (wrong totals) - attempt 3: failed on handwritten (couldn't read names) - attempt 4: finally worked on everything WHAT I LEARNED: vendor quotes have ZERO standard format: - pricing: per unit vs total vs volume discounts - delivery: "3 weeks" vs "21 days" vs calendar dates - payment terms: buried in footnotes, headers, separate emails "simple quote extraction" is a lie. THE TURNAROUND: built it as reusable template. deployed to 3 more clients at $1,800 each. first client: lost $900 underpricing next 3: earned $5,400 net: $4,500 profit from painful lesson THE PRICING FIX: don't quote document count ("5-8 quotes monthly") quote format variations ("how many different vendors?") 5 vendors identical formats: $1,200 5 vendors different formats: $2,500+ now i ask for 3 messiest quotes first. show live extraction on THEIR chaos. sold immediately. workflow: email → extract vendor/items/pricing/terms → comparison sheet → confirmation json attached what project did you severely underquote that taught valuable lessons?

Legal client. 47 vendor contracts monthly. Manual review consuming 376 hours. Built automated contract analyzer. THE CLIENT'S MANUAL PROCESS: Contracts arriving. Legal downloads PDFs. Reads documents. Extracts terms into spreadsheet. Identifies renewal clauses. Checks auto-renewal. Calculates notice deadlines. Creates reminders. Reviews liability provisions. Searches for cap language. Notes indemnification. Checks IP ownership. Inspects data privacy. Scores compliance subjectively. Checks critical clauses - liability cap, termination rights, IP provisions, data privacy. Classification based on judgment. Tracks obligations manually. Deliverables, payments, renewals, insurance. Manual calendar. Routes for approval informally. Legal director for high value. General counsel for high risk. Criteria inconsistent. 8 hours per contract. 47 monthly. 376 hours consumed. Audit problems - 18 auto-renewal deadlines missed ($284K). 23 contracts missing critical clauses. 31 obligations missed ($52K penalties). 67% accuracy. THE AUTOMATION: 8-node workflow: Google Drive Trigger → Download Contract → PDF Vector Extract → Red Flag Detection → Compliance Scoring → Smart Alert Engine → Database Log → Risk Router → [Critical #legal] OR [Standard #contracts] EXTRACTION: Parties, type, dates, value, currency, payment terms/schedule, renewal clause, auto-renewal, renewal notice, termination notice, penalties, liability cap, indemnification, IP ownership, data privacy, governing law, arbitration, force majeure, SLA, audit rights, insurance, obligations RED FLAG DETECTION: Analyzes risks - unlimited liability, auto-renewal traps, evergreen terms, missing clauses, one-sided indemnification, unusual jurisdiction. Critical risk score 0-100. COMPLIANCE SCORING: Objective 0-100 score checking 10 provisions: liability cap, governing law, termination clause, renewal terms, payment terms, defined duration, IP provisions, data privacy, force majeure, indemnification. Risk level: critical (<50), high (50-70), medium (70-85), low (85+).

Manufacturing client. 80 vendor quotes monthly. Manual comparison consuming 60 hours. Built automated quote comparator. THE CLIENT'S MANUAL PROCESS: Every quote manual. Procurement specialist downloading PDF. Opening spreadsheet. Typing vendor information, line items, pricing. Calculating payment discounts manually. 2/10 net 30 terms means 2% savings if paid within 10 days. Often missed. Determining carrying costs. Delivery timeline affects inventory. Formula application inconsistent. Checking vendor credit ratings. Opening separate CRM. Recording risk assessment. Applying subjective premium. Calculating TCO. Comparing vendors manually. 45 minutes per quote. 80 monthly. 60 hours total. Audit problems - $47,200 discounts missed. $18,600 carrying costs ignored. 67 high-risk vendors selected. 37.2% error rate. THE AUTOMATION: 11-node workflow: Gmail Trigger → Get Email → Prepare Binary →PDF Vector Extract → Payment Calculator → Carrying Cost →Vendor Rating → Risk Premium → TCO Calculator → Score & Rank → Recommendation Log EXTRACTION: Vendor - name, contact, quote number, date Line Items - part numbers, quantities, prices, totals Payment Terms - net days, discount terms Delivery - estimated days, shipping Totals - subtotal, tax, shipping, grand total CALCULATIONS: Payment discount - 2/10 net 30 = 2% savings Carrying cost - (Total × 10% ÷ 365) × delivery days Risk premium - AAA=0%, AA=0.5%, A=1%, B=2%, C=3% TCO - price - discount + carrying + risk SCORING: Multi-criteria evaluation: Price (40%) - TCO comparison Delivery (25%) - Speed comparison Terms (20%) - Payment flexibility Risk (15%) - Vendor reliability Weighted score generates recommendation. DEPLOYMENT METRICS: 12 months operation. 960 quotes processed successfully. Manual comparison eliminated completely. Zero hours spreadsheet work required. Zero calculation errors occurred. Zero missed payment terms happened. Payment discount capture - 94% versus 12% manual baseline. Annual improvement totaling $67,200 captured.