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4h • General discussion
Tips to increase productivity
Tips for productivity :
1. Master the "Ivy Lee" Method
At the end of each workday, write down the six most important things you need to accomplish tomorrow. List them in order of true importance. When you start the next day, work only on the first task until it is finished before moving to the second.
2. Utilize the "Rule of 3"
Instead of a daunting 20-item to-do list, identify three outcomes you want to achieve by the end of the day. If you do nothing else but these three things, the day is a success. This prevents "busy-work" from stealing your time.
3. Practice "Time Blocking"
Don’t just list tasks; assign them a home on your calendar. If a task doesn't have a specific time slot, it’s just a wish. Block out 90-minute sprints for deep, cognitively demanding work.
4. Kill the "Switching Cost"
Every time you check a notification or answer a quick email, it takes an average of 23 minutes to regain full focus on your original task. Group similar tasks together (e.g., answer all emails at 4:00 PM) to avoid the mental tax of context switching.
5. The 2-Minute Rule
If a task takes less than two minutes (filing a document, responding to a "yes/no" query, clearing your desk), do it immediately. Storing it in your brain or writing it down takes more energy than simply finishing it.
6. Optimize Your "Biological Peak Time"
Track your energy levels for a week. Are you most sharp at 8:00 AM or 4:00 PM? Schedule your hardest, most creative work during your peak energy window and save administrative "shallow work" for your energy slumps.
7. Implement "Digital Minimalism"
Your phone is a slot machine designed to steal your attention. Turn off all non-human notifications. During deep work sessions, put your phone in another room. If it's within reach, even if it's off, it’s a cognitive drain.
8. Use "Eat the Frog"
Identify the one task you are dreading the most—the one you are most likely to procrastinate on. Do that task first thing in the morning. Once the "frog" is eaten, the rest of the day feels lighter and more productive.
9. Build in "Strategic Rest"
Productivity is not about working 12 hours straight; it's about the quality of the hours you work. Use the Pomodoro Technique (25 mins work / 5 mins break) or work in 90-minute blocks followed by a 15-minute walk. Rest is the fuel for the next sprint.
10. Conduct a Weekly Review
Every Sunday, spend 20 minutes reviewing the past week. What went well? Where did you lose time? Use these insights to adjust your plan for the coming week. You cannot improve what you do not measure.
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Tips to increase productivity
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