19d • Job Opportunities
AI skilled VA needed ASAP!
Executive Assistant (AI-Native Operations & Systems)
Location: Remote Type: Contract → Long-term (10-20hrs/week to start) Reports to: Founder & CEO Start: ASAP
About the Role
I’m the founder of a fast-growing AI education and consulting company working across 20+ AI and SaaS platforms daily. I need a highly capable, AI-native Executive Assistant who can lift operational, technical, and project load immediately—not someone learning AI from scratch.
This role sits at the intersection of executive support, AI-powered operations, systems integration, and project management. You will help stabilize, connect, and optimize workflows so nothing falls through the cracks again.
If you love systems, automation, clarity, and using AI to make work lighter and cleaner—this role was made for you.
What You’ll Own (Core Responsibilities)
Executive Support (High-Level)
- Manage inboxes, calendars, follow-ups, and deadlines using AI-first workflows
- Track commitments across emails, Slack, Looms, meetings, and community posts
- Ensure nothing drops—especially launches, events, and cohort communications
AI-Powered Operations
- Use AI tools to streamline workflows, reduce manual work, and increase execution speed
- Create SOPs from Loom recordings and turn them into reusable systems
- Design AI-assisted workflows for content, communication, and admin tasks
Systems & Tools Management
You’ll actively work inside (and help connect):
- ChatGPT / Claude (advanced prompting & reasoning)
- Google Workspace (Docs, Drive, Calendar, Gmail, Gems)
- HighLevel (CRM, funnels, workflows)
- Canva
- Loom AI / Descript
- Mailchimp
- ManyChat
- HeyGen / ElevenLabs
- NotebookLM
- Fathom
- Zapier / Make / n8n (or willingness to work with them)
You do not need to know every tool perfectly—but you must be confident learning fast and connecting systems logically.
Project & Program Coordination
- Track moving parts across programs, cohorts, launches, and events
- Maintain task boards, timelines, and deliverables
- Help coordinate instructors, collaborators, and internal support
Who This Is For
This role is for someone who:
- Thinks in systems, workflows, and outcomes
- Is already comfortable working with AI tools daily
- Anticipates problems before they happen
- Loves turning chaos into clarity
- Can work independently and make smart decisions
- Understands discretion, confidentiality, and executive-level support
This is not for:
- Entry-level VAs
- People “curious about AI” but not using it regularly
- Task-takers who need constant direction
- Someone afraid of tech or experimentation
Required Experience
- Executive Assistant, Operations Manager, Project Manager, or similar role
- Hands-on experience using AI tools for real work (not just content writing)
- Strong written communication and follow-through
- Excellent organizational and prioritization skills
- Ability to work in fast-moving environments without burnout
Nice to Have (Not Required)
- Experience supporting founders, consultants, or educators
- Familiarity with online communities, cohorts, or digital programs
- Experience documenting SOPs or building internal knowledge bases
Compensation
- Competitive hourly rate (based on experience)
- Opportunity to grow into a long-term, senior operations role
- Exposure to cutting-edge AI systems and frameworks
How to Apply
To apply, send:
- A short note explaining why this role fits you
- Examples of how you’ve used AI to save time or improve workflows
- Your availability and time zone
Final Note
I’m building something meaningful—and I need support that’s intelligent, proactive, and grounded. If you’ve been looking for a role where your AI skills actually matter, this is it.
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AI skilled VA needed ASAP!
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