Executive Assistant (AI-Native Operations & Systems) Location: Remote Type: Contract → Long-term (10-20hrs/week to start) Reports to: Founder & CEO Start: ASAP About the Role I’m the founder of a fast-growing AI education and consulting company working across 20+ AI and SaaS platforms daily. I need a highly capable, AI-native Executive Assistant who can lift operational, technical, and project load immediately—not someone learning AI from scratch. This role sits at the intersection of executive support, AI-powered operations, systems integration, and project management. You will help stabilize, connect, and optimize workflows so nothing falls through the cracks again. If you love systems, automation, clarity, and using AI to make work lighter and cleaner—this role was made for you. What You’ll Own (Core Responsibilities) Executive Support (High-Level) - Manage inboxes, calendars, follow-ups, and deadlines using AI-first workflows - Track commitments across emails, Slack, Looms, meetings, and community posts - Ensure nothing drops—especially launches, events, and cohort communications AI-Powered Operations - Use AI tools to streamline workflows, reduce manual work, and increase execution speed - Create SOPs from Loom recordings and turn them into reusable systems - Design AI-assisted workflows for content, communication, and admin tasks Systems & Tools Management You’ll actively work inside (and help connect): - ChatGPT / Claude (advanced prompting & reasoning) - Google Workspace (Docs, Drive, Calendar, Gmail, Gems) - HighLevel (CRM, funnels, workflows) - Canva - Loom AI / Descript - Mailchimp - ManyChat - HeyGen / ElevenLabs - NotebookLM - Fathom - Zapier / Make / n8n (or willingness to work with them) You do not need to know every tool perfectly—but you must be confident learning fast and connecting systems logically. Project & Program Coordination - Track moving parts across programs, cohorts, launches, and events - Maintain task boards, timelines, and deliverables - Help coordinate instructors, collaborators, and internal support