Which AI Tools do you Use for which Tasks? · Hero Academy

Which AI Tools do you Use for which Tasks?

Here's my list - what did I miss, what do you use??

👉🏾 ChatGPT

Best for: graphics, brainstorming, general assistance, and working with accumulated business context.

Tips:

Give detailed instructions when generating or editing graphics.
When editing a photo, explicitly say not to change the person’s face, size, or appearance.
Use it to classify information, brainstorm content, and turn rough notes into useful drafts.
Check every output. AI can confidently give incorrect answers.

👉🏾 Claude

Best for: writing, rewriting, PDFs, audits, classification, and prototyping.

Tips:

Give Claude an existing example and ask it to match your voice or brand style.
Use it to audit something before changing it.
Claude Code can create prototypes, quizzes, and simple tools, but the finished product may still need security, hosting, email, database, and traffic support.
Keep human review turned on instead of allowing automatic changes.

👉🏾 Gemini

Best for: tasks involving Gmail, Google Drive assets, and graphics.

Tips:

Use Gemini when the source material already lives in Google.
It can find information from emails and saved files, then help turn it into content.
Verify what an integration can actually read and edit before designing a workflow around it.

👉🏾 Perplexity

Best for: research and gathering information from multiple sources.

Tips:

Use it for deeper research instead of relying on a general chatbot for everything.
It is especially helpful when it connects to the system where your information already lives.

👉🏾 NotebookLM

Best for: asking questions about your own documents, spreadsheets, notes, and source material.

Tips:

Upload or connect a member spreadsheet, meeting notes, or other business material.
Ask it to summarize recent sign-ups, identify people with certain skills, create a mind map, or find patterns.
Check whether you already receive it through your Google plan before buying another tool.

👉🏾 Gamma

Best for: presentations, pitch decks, quick visual documents, and simple webpage-style displays.

Tip: Use it when you need to turn information into something visually presentable quickly—not as a replacement for your operational systems.

👉🏾 Canva and Canva AI

Best for: branded graphics, presentations, and visual content.

Tip: Create reusable templates so you aren’t designing every post or presentation from scratch.

👉🏾 Opus Clip

Best for: turning long interviews, webinars, or teaching videos into short social clips.

Tip: Record one strong long-form piece and repurpose it into multiple short posts.

👉🏾 Read AI

Best for: meeting transcripts, summaries, action items, highlights, and identifying content ideas from your conversations.

Tips:

Send meeting notes automatically to a central folder.
Review your calls for client wins, frequently asked questions, and tips that can become content.
Keep client details private when repurposing conversations.
Use Zoom’s original recording when you need higher-quality video clips.

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Which AI Tools do you Use for which Tasks?