First AI in real estate meeting recap.

We held our first AI in real estate meeting at 8pm on Tuesday after the live Q&A with Mike. There were three of us there, and a couple of other people joined to have their AI note-takers present. Overall, it was productive in setting the framework of what we wanted it to look like, some pain points we were experiencing, some tools we would like to develop, etc.

Below is a summary of the meeting and some action items. I've also included the transcript if you want to run it through your AI to draw out some nuggets of information. I failed to record the meeting because I thought Rewind would do it for me. Next time, I'll hit record in Google Meet if we decide that we want to have another meeting instead of just an active discussion on here.

The results from my GPT about tools that we can develop to help in real estate analysis and decision making is below. After the action items.

RE Meeting:

Summary:

1. Learning through examples and prompts

- Discussed using prompts to identify properties.

- Found a website for necessary information.

- Created a prompt that simplified analysis by 85-90%.

2. Efficiency improvements with AI

- Noted significant time savings in tasks.

- Tasks reduced from hours to about an hour.

- Emphasized the importance of validation in work.

3. Macro and micro analysis tools

- Utilized Google for deep dives in analysis.

- Generated dashboards for presentations.

- Found the process enjoyable and engaging.

4. Future collaboration and tool development

- Expressed willingness to share prompts for improvement.

- Mentioned potential for building tools with minimal effort.

- Plans to review existing tools for further development.

Action Items:

Schedule next meeting. (Lance)
Come to the next meeting with one pain point that you're trying to solve through AI in real estate. (All)
Come to the next meeting with one thing that you've used AI to solve for you with real estate. (All)
Start a running AI prompt library for real estate in Vault or separate Skool tab when it's created. (Lance)
Get with Mike to create a separate tab in school for real estate with AI. (Mike)
Post transcript and summary in the vault and/or separate tab for this meeting. (Lance - when available)

🏚️ Rehab & Renovation Tools

Automated Rehab Cost Estimator – Input property details (sqft, year built, condition photos/notes) → output ballpark repair/replacement costs (roof, HVAC, flooring, paint, plumbing, etc.) with low/mid/high estimates.
Renovation ROI Calculator – Compare cost vs. value-add for specific upgrades (e.g., adding a bathroom, finishing a basement, new kitchen).
Regional Labor & Materials Cost Database – Dynamic lookups that adjust cost assumptions by ZIP code.
Scope of Work Generator – Turn inspection notes into a structured contractor bid request with line items.

📊 Acquisition & Deal Analysis

Buy vs. Rent vs. Flip Analyzer – Model multiple exit strategies for a property (rental, flip, BRRRR, short-term rental).
Cap Rate & Cash-on-Cash Estimator – Pull rent comps + property taxes + insurance + estimated expenses for fast underwriting.
Break-Even & Sensitivity Tool – Stress test deals against interest rate changes, vacancy rates, and maintenance surprises.
Opportunity Zone / Tax Benefit Mapper – Identify special tax incentives or benefits tied to specific properties.

🏠 Market & Valuation Tools

Dynamic Rent Roll Forecaster – Project rental income with turnover, rent growth, vacancy assumptions.
Neighborhood Risk Scoring – Evaluate crime, school ratings, job growth, new developments → produce a neighborhood desirability index.
Micro-Market Trends Dashboard – Track shifts in price per sqft, days on market, and rental demand by neighborhood.
AI-Powered “Deal Screener” – Input MLS feed + your buy box → flag properties that match cash flow/ROI thresholds.

💰 Financing & Return Modeling

Financing Strategy Optimizer – Compare traditional mortgage, DSCR loans, HELOC, private money → rank by ROI impact.
Amortization & Paydown Visualizer – Show principal paydown + equity build for different financing options.
BRRRR Cycle Analyzer – Model refinance outcomes based on post-rehab value vs. original loan.

⚖️ Decision Aids & Risk Management

Insurance & Risk Cost Estimator – Auto-predict premiums for landlord, flood, or liability coverage.
Tenant Screening Decision Aid – Weight factors (credit, income, rental history) into a pass/fail scorecard.
Exit Risk Analyzer – Show exposure if property must be sold at different timelines or market conditions.
Scenario Simulator – “What if” engine: vacancy spike, rate hike, construction delay → impact on returns.

🔧 Portfolio Management

Portfolio Heatmap Dashboard – Map all owned properties with KPIs (cash flow, LTV, vacancy risk).
Reinvestment Optimizer – Suggest whether to pay down debt, buy another property, or upgrade existing units.
Tax Strategy Companion – Track depreciation schedules, 1031 exchange timelines, and capital gains triggers.

Transcript:

OTHERS: If I see these things, then it's going to help me learn how to do these things.

OTHERS: And you know, that's really what I've worked before.

OTHERS: Thank you.

OTHERS: to play a game.

OTHERS: I'm trying to look for right now, but I may have a good macro.

OTHERS: I'm in a accelerator now and when I did the macro course, I found and I was looking through one of the YouTube channels.

OTHERS: I was able to take the transcript and get all the information and I created a pretty good prompt that allowed me to identify a couple of houses that we're trying to put all for Zon.

OTHERS: by doing all the macro or not.

OTHERS: It gave me like 90% of it.

OTHERS: Don't even give me was I think the crime zones because it couldn't access what they had, but then I found website that would give me the information that I need.

OTHERS: So I plugged that in there and then it spitted out again.

OTHERS: So I gotta go through my history.

OTHERS: I'll find it and I'll try to drop it maybe in the AI or die the prompt that I use.

OTHERS: And you guys can make it better.

OTHERS: But I would say it took 85 to 90% of the work out of the analysis that I had to do.

OTHERS: And then I used that for the commercial side.

OTHERS: That didn't go well.

OTHERS: We didn't get to deal on that one, but it really got close to certain things that we were trying to do.

OTHERS: So.

OTHERS: Yeah.

OTHERS: Yeah, I'll definitely do that.

OTHERS: And like I said, if you guys can make it better, by all means, I'm completely new to AI, so I've been diving deep into it AI, Diagre cohort or community.

OTHERS: And I would say from when I started three and a half, four weeks ago until today, that's completely changed and made me more efficient ten times, like ten folds.

OTHERS: I mean, things that used to take me four or five hours taking me an hour.

OTHERS: And since I'm crazy and I have to check everything, that I get that's why it takes me an hour and said maybe 30 minutes, 'cause I have to validate it.

OTHERS: But still, it's still saving me so much time.

OTHERS: And I'll be releasing Clive.

OTHERS: That wasn't amazing.

OTHERS: Yep.

OTHERS: No, I said, you know, it looks like there's a lot of good stuff that came from that list that you have.

OTHERS: And as Dave was saying on the macro and micro, as we were building our last presentation, so it's things I use for a little KPK's to get in line.

OTHERS: And then one I did for Rhoewys and I actually had the ability to use me at it.

OTHERS: I had Google do a deep dive and that generated our dashboard on a lot of stuff for the micro analysis, for the macro analysis to that area.

OTHERS: And it did a very good deep dive on that.

OTHERS: So there's a lot of -- yeah, there's a lot of activity there that we come up into for a lot of these things.

OTHERS: And I think it's a lot of fun.

OTHERS: Yeah, and that's the end.

OTHERS: What he's been talking about that.

OTHERS: So, no, I think this is cool.

OTHERS: And I said, I'll be looking over this stuff and seeing if there's areas that I know where there's some tools already and once there's some work here that I think we can build something for pre-easily without with the minimal effort and then start updating it.

OTHERS: Sounds good.

OTHERS: Thanks for setting us up.

OTHERS: Sounds good.

OTHERS: All right.

OTHERS: Thanks.

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