14d • Business & Strategy 🧠
My Friend's Small Business Got 200 Resumes. She Almost Cried. 🥰
Friend owns a small marketing agency. 4 people. Posted one job opening. Got 200+ applications in a week.
She doesn't have HR. She doesn't have time. She definitely doesn't have a system.
THE OVERWHELM
200 resumes in email. All different formats. Some PDFs, some Word docs, some just pasted into email body.
Started reading them manually. First 20 took 2 hours. Started skimming. Then guilt about potentially missing good candidates.
Spent an entire weekend and still had 80 unreviewed. Job still unfilled. Good candidates probably accepted other offers.
THE HELPER I BUILT
Resumes arrive, workflow triggers. Extracts name, contact info, experience summary, skills list, education, work history.
Simple scoring based on what she actually cares about. Years of experience weighted heavily. Specific skills she needs checked against what they list.
Categorizes into three buckets. Interview candidates, review further, probably not a match.
Logs everything to a spreadsheet with score and category. Links to original resume.
Auto-replies to every applicant with acknowledgment. She was embarrassed people never heard back before.
For interview bucket: sends her a Slack notification with the highlights.
THE DIFFERENCE
Before: 200 emails, panic, weekend lost, still didn't finish, best candidates ghosted.
After: Check the "interview" tab each morning, review those 8-10 top candidates, actually respond to people.
She hired someone two weeks after implementing this. Said it felt like having an HR assistant.
The scoring isn't perfect. Sometimes good candidates score low because their resume format is unusual. But filtering 200 down to 30 serious reviews is the difference between possible and impossible.
Anyone else helped friends with hiring chaos? Small businesses don't have systems for this.
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My Friend's Small Business Got 200 Resumes. She Almost Cried. 🥰
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