Automated Invoice‑to‑PO Matching System for Finance Teams

Grab the free template from the attached file down below 👇

This workflow turns a messy, time‑consuming finance task into a clean, fully automated process that runs end‑to‑end without human intervention.

It watches a specific folder in Google Drive, extracts invoice data, validates it against your PO database, and then routes the invoice for payment or review based on accuracy and amount. The entire flow is powered by AI extraction, structured validation, and smart branching logic.

What this automation does

Detects new invoices added to your Google Drive
Extracts all key fields using AI
Checks whether the invoice amount crosses your approval threshold
Validates invoice details against your PO sheet
Updates your PO database with matching status and remarks
Automatically triggers payment processing for matched invoices
Sends an alert email to finance when something doesn’t match

Why this matters

Finance teams waste hours manually checking invoices, cross‑referencing PO data, and updating sheets. This automation eliminates that workload, reduces errors, and ensures every invoice is processed consistently.

Book a free Consultation: 🔗 https://cal.com/genovaflow-ai/discovery-call

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