I use Todoist and it’s been brilliant for us. We run a small construction business, and I use it both personally and as a team with my husband. We organise everything there, from marketing tasks to project activities, so nothing gets missed on each job. It’s simple, flexible and easy to keep consistent. I’ve been using it for over 10 years and honestly still find it one of the most reliable tools out there.

Hi, I’m a virtual assistant for a small construction company. The business is fairly new and they didn’t have any organised bookkeeping before. I’m not a bookkeeping specialist, I mainly handle the administrative and marketing side, but I noticed there was a need to help with this area as well. What would you suggest as the best way to manage receipts for construction projects? Do you think it’s enough to take a photo, upload it into google drive, and keep the digital receipt stored in folders organised by month and by project, or do we also need to keep the physical receipts for tax purposes? Another thing is that, as it’s a new company, they haven’t invested much in software yet. I’ve just managed to get Xero implemented, but most things are still organised in Excel spreadsheets. Thank you :)