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Owned by Adalberto

This community is focused on discussing and sharing experiences on AirBnb pricing

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2 contributions to Confident Hosts
Quick question: how are you handling guest messages right now?
'm curious where everyone is in their guest communication journey. Are you writing everything from scratch? Using templates but manually sending them? Or fully automated? There's no right or wrong answer here—just want to get a sense of where we all are so we can support each other better. How do you currently handle guest messages? Once you vote, drop a comment if you want: What's working? What's frustrating? What are you curious about? Vote below 👇
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1 member has voted
0 likes • 3d
Mostly automated, but we have a few ones ready-to-go as templates for frequent situations
Two guests. Same problem. Time to admit my instructions aren't as clear as I thought.
So this happened again last week. ✨Guest arrives. Can't get in. Calls me panicking because "the keypad isn't working." I walk them through it over the phone. Takes 90 seconds. They get in. Crisis averted. But here's the thing: this is the second time in three weeks. My first instinct? "Ugh, people don't read." My second thought, the more honest one? "Or maybe my instructions suck." I went back and looked at my pre-arrival message. It says: "Use code 1234 on the keypad to unlock the door." Sounds clear, right? Except I'm realizing now that not everyone knows you have to press the lock button after entering the code. Or that you need to wait for the green light. Or that you don't turn the handle until you hear the click. I know all this because I use the keypad every day. But to a guest who's never seen this model? My "clear" instruction is full of gaps. 📌 The fix: I'm rewriting my keypad instructions today with actual step-by-step clarity. And honestly, I'm wondering if a short video would just solve this entirely. Like a 20-second clip showing exactly what to do. No guessing. No panicked calls. But I've also heard video instructions can feel like overkill for simple stuff, and some guests prefer text they can reference quickly. ❓Question: Do you think a quick video explaining keypad entry is worth making, or is that overcomplicating it? And if you use videos for anything, what's actually worked for you?
0 likes • 10d
Oh no, I just sent a long comment that got deleted :')
0 likes • 10d
Let's go again, haha! Here in Porto it's pretty common for us to host Korean guests, and we were surprised that we had to go help them using the keys to open the front-gate and doors. This is new for them, probably because they used electronic locks their whole lives. Since then, we always have a video ready on how to use it with very detailed instructions. The same goes with electronics, shower, etc.
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Adalberto Ferreira
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@adalberto-ferreira-7679
Software engineer w/ solid skills on AI, focused on Airbnb/Short-Term Rental management

Active 2d ago
Joined Jan 13, 2026
Porto, Portugal
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