Lead Machine Automation Workflow Breakdown

This n8n workflow automates lead scraping from Google Places based on user form input, uses AI to analyze business websites, generate personalized cold emails, extract contacts, store in Google Sheets, and loop to send emails via Gmail with updates and delays for spam prevention.

1)Collect User Input & Scrape Leads: Triggers on form submission collecting Business Type, Location, and Lead Number; sends HTTP request to Apify for Google Places crawler to fetch matching businesses.

*Form Trigger: User-friendly input for targeted scraping.

*Apify Integration: Retrieves business details like title and website.

2)Filter & AI Website Analysis: Filters scraped leads for those with websites; uses Gemini AI agent to analyze site (extract name, services, marketing gaps), generate cold email pitch, and scrape best email address.

*Website Filter: Ensures only viable leads with online presence proceed.

*AI Prompting: Crafts personalized analysis and email with agency signature.

3)Extract Structured Data & Store Leads: Uses information extractor (with Gemini) to parse AI output into fields like company_name, email_address, marketing_gap, email_body, email_subject; appends/updates row in Google Sheets with "TODO" status.

*Structured Parsing: Organizes AI insights into usable JSON fields.

*Sheets Storage: Logs leads for tracking and future processing.

4)Loop, Send Emails, & Update Status: Loops over pending rows from Sheets; sends personalized emails via Gmail; updates sheet row with send status after a wait, looping back for the next.

*Email Looping: Processes one lead at a time with delays to avoid spam.

*Status Updates: Marks emails as sent in Sheets for real-time monitoring.

End-to-End Lead Automation: Enables targeted scraping, AI-powered personalization, and automated outreach, streamlining sales prospecting from input to email.

Major Advantages: Scales lead generation effortlessly for large volumes, boosts conversion with tailored emails, reduces manual effort, and integrates seamlessly with Google tools for efficient management.

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