Hiring: Automation & Systems Specialist (Part-Time)

We’re bringing someone on in a part-time backend/automation role to support our operations, systems, and internal tech infrastructure across the entire company.

Preferably US-based, but we’re open if you’re the right fit.

Important:

If you reach out via social media DMs, email, or Slack instead of following the application steps… you’re automatically disqualified.

Role Overview

We’re looking for a smart, detail-oriented Automation & Systems Specialist who can architect, maintain, and improve the workflows that power our coaching company.

You don’t need decades of experience — but you do need real hands-on skill with automation platforms and the ability to think logically through complex processes.

This role directly supports:

Client delivery
Operations
Marketing systems
Internal team workflows
Student experience systems

You will be the person who keeps our backend running fast, accurate, and reliable.

Key Responsibilities

Build, maintain, and optimize automation workflows using Zapier, Make, and (eventually) n8n
Create and manage advanced HubSpot workflows, custom properties, lists, triggers, and CRM logic
Integrate and support our daily-use stack:
Troubleshoot system issues across multiple platforms and ensure smooth data flow
Identify manual tasks, propose automation opportunities, and implement solutions
Support internal teams by designing clean, scalable backend processes
Maintain accurate, consistent data between platforms (HubSpot, Circle, Slack, etc.)
Build workflows for onboarding, student experience, coach operations, and renewal processes
Document all systems clearly and provide simple training for internal team members
Handle routing logic, error handling, QA testing, and workflow optimizations

Required Qualifications

Strong working knowledge of automation tools (Zapier, Make, n8n preferred)
Strong understanding of workflows, triggers, routing, and cross-platform data flow
Comfortable navigating HubSpot workflows, lists, custom fields, tickets, pipelines
Familiar with:
Ability to read processes, diagram them, and convert logic into automations
High attention to detail and a structured, analytical mindset
Excellent communication (we value over-communication → trust → speed → execution)
Ability to work independently and manage multiple active builds

Preferred Qualifications (Nice to Have)

Prior experience supporting operations in a coaching, consulting, or education business
Basic ability to read API documentation (GET/POST, headers, tokens)
Experience connecting CRMs, communities, calendars, and comms tools
Familiarity with Circle community tagging and automation logic
Understanding of database structure, data hygiene, and naming conventions
Comfortable using AI tools (ChatGPT/Claude) to speed up automation builds

What We Offer

Part-time role with competitive compensation
Flexible schedule and async-friendly communication
Ability to work with a modern automation stack inside a fast-growing coaching company
Your work directly impacts speed, quality, and the client experience
High growth potential as our backend systems scale
A team culture built on communication, trust, and execution

Before You Apply

We value skill, logic, and problem-solving more than traditional experience
You don’t need to code — but you must understand workflows and automation logic
This is a builder role — ideal for someone who loves solving problems and improving systems
Resourcefulness and curiosity are heavily valued

Click Here to Apply

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Hiring: Automation & Systems Specialist (Part-Time)