Just built a full appointment scheduling workflow without Calendly. Hereâs what it does: â
Collects user info smoothly - Name, email, and enquiry via a custom form â
Handles consent & legal upfront - Mandatory acceptance of terms before proceeding - Ensures confidentiality (no AI assistants or recording apps allowed during calls) â
Lets users pick their date & time - Dynamically shows upcoming weekdays only - Offers hourly slots from 9am to 6pm â
Sends automatic receipts - Confirms to the user by email with a full summary â
Requests internal approval - Sends a double-approval request to my Gmail - Automatically schedules the meeting in Google Calendar if approved - Rejects gracefully if needed â
Generates Google Meet links - Includes the summary and original enquiry in the calendar description â
Uses AI to summarise enquiries - Classifies topics before triggering approval All built directly in n8n, integrated with OpenAI and Google Workspace. No monthly subscription. No external tools. 100% ownership of the flow. If you have any questions about how this works or want to implement something similar, just send me a message.